Administrative Assistant – Anesthesia – Woodhull

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Assistant – Anesthesia – Woodhull.

In this role, the successful candidate will be responsible for providing comprehensive administrative support to the Affiliate Administrator and Affiliate Medical Director of NYU Langone Woodhull and other related duties for related departments. Exercise independent judgment in the resolution of administrative concerns and issues as needed.

Job Responsibilities:

• Prepares and edits confidential correspondence and reports.
• Office management (equipment/supplies).
• Coordinates special events.
• Processes accounts payable for affiliate.
• Maintains Joint Oversight Committee database.
• Initiates requisition process for new hires.
• Prepares bi-weekly payroll for affiliate office staff.
• Assists with general human resource management actions.
• Assists in developing administrative procedures, standards and methods.
• Engages in research activities, screens telephone calls, messages, and incoming material for the attention of the affiliate administrator or for routing to other departmental personnel.
• Performs other duties as assigned.

Minimum Qualifications:

• High School Diploma
• Proficient in the use of Microsoft Office Word, Excel. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems.
• Ability to access e-mail, electronic calendars, and other basic office support software. Effective oral, written, communication, interpersonal and customer service skills.
• Ability to proofread documents and write clear, concise first draft.
• Ability to type at a speed of at least 50 net words per minute. Ability to multitask while paying attention to detail.
• Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.
• Associates Degree preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,343.36 – $51,096.24 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here