NYU School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Grant Coordinator.
The Grants Coordinator reports to the Division Administrator and provides pre- and post-award coordination for the Division of Comparative Effectiveness and Decision Science (CEDS) faculty for federal and non-federal grants and contracts. Additionally, the Grants Coordinator is responsible for tracking and reporting on current active, pending, and planned grant applications. The position entails general administrative duties, research administration, and other projects as assigned.
- Communicate application process and deadlines to Principal Investigators.
- Provide administrative support to Principal Investigators in the development of grant submissions including entering proposal information in Research Navigator system. Identifies and helps coordinate appropriate resources needed to address tasks to be performed or data to be gathered.
- Assist Principal Investigators with budget development for proposals and progress reports according to sponsor and NYUSOM guidelines.
- Responsible for maintaining faculty biosketches and Other Support documents according to NIH guidelines.
- Review all materials being sent to Sponsored Programs Administration (SPA)
- Responsible for coordinating and gathering all just-in-time submissions for CEDS.
- Responsible for progress reports to funding agencies; subcontract continuations; and requests for carryover, no cost extensions and reductions in effort. Submit re-budgets as appropriate. Complete non-competing continuations in the Research Navigator system.
- Ensure regular communication with Department’s Director of Research and Sponsored Programs Administration (SPA) to address any pre- and post-award issues.
- Exercise good judgment, based on gathering and analyzing, factual and objective data; interprets policies/procedures in order to make sound independent decisions.
- Create and maintain departmental tracking of progress reports, grant deadlines and follow-up items (i.e. subcontracts).
- Be proactive with time-sensitive materials and alerting faculty of deadlines
- Performs other duties as assigned.
- To qualify you must have a Bachelor’s degree with a minimum of 2-3 years of experience with pre- and post-award coordination in an academic medical center, government or other significant health-related non-profit; or equivalent combination of education and experience.
- Demonstrated knowledge of grant submission process including preparing, completing, and collecting required paperwork and necessary signatures for federal and non-federal grant applications.
- Excellent oral and written communication skills.
- Candidate must have a proven ability to work in a fast-paced environment, meet deadlines for grant submissions, and manage several projects simultaneously.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military or veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster. To view the EEO supplement, please visit https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf for more information. To view the Pay Transparency Notice, please click here.