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We have an exciting opportunity to join our team as a Grants Specialist.
Under general supervision, the successful candidate will be responsible for coordinating and preparing grant applications and process post-award grant activities. The candidate will work closely with investigators who conduct basic and clinical research. The candidate will work with the divisions administrative management teams (Program Director, Research; FA & DA) and assist with the financial and administrative management related to the grants. (S)He will review and maintain budgets, records, and processes to be compliant with regulations.
- Throughout the grant life cycle, effective communication and working relationships with internal and external research partners (including principal investigators, research and administrative support staff, leadership, collaborating partners and sponsor liaisons) are necessary to support NYU institutional compliance.
Coordinate and prepare grant submissions. Review grant budget (external and internal) submissions to ensure compliance with departmental policies; coordinate pre-award grant submission process and assist in other pre-award functions; liaise with internal administrative offices and external funding agencies regarding budget, financial, or administrative issues related to grants; coordinate post-award activities, monitor spending of grant funding, assist with yearly reporting, keep up-to-date on research funding opportunities and federal policies; notify division faculty and administration about policy changes. Work efficiently to meet hard deadlines.
- Process and Review of Grant Proposals-
Coordinate the review and readiness of grant and contract proposals for timely submission to sponsor, including verification and completeness of budgets and justifications, institutional assurances and certifications, and other
Required information. Ability to interpret, communicate and apply financial, regulatory and administrative guidelines of funding opportunity announcements. Serve as primary liaison between principal investigators and external sponsors during proposal submission and contract negotiation.
Establish and maintain grant project award profile through grant closeout. Review and monitor compliance with contractual award terms, government guidelines, and institutional policies and procedures. Coordinate the expense and budgetary management and grant revenue recognition. Serve as primary liaison between principal investigators and external sponsors for the management of related post-award matters.
- Faculty Assistance-
Assist faculty with preparation of budgets. Discuss sponsor policies with
investigators and administrators and prepare excel spreadsheets with revised budgets. Prepare and conduct quarterly meetings with investigators to discuss progress and spending of projects. Discuss expenses with investigator and ensure accurate spending of grant funds.
- Accounting –
Coordinate and monitor monthly revenue and expenses. Work closely with the DA and FA on budget adjustments and any related analysis of budget vs. actual results; assist with budget reconciliation; assist with preparation of reports for quarterly meeting with investigators and Department of Medicine reports. Ensure all awards received match the budgeted amount. Coordinate NCE, cost transfers, salary redistribution, and carry over funds with FA. Assist with annual Effort Reporting/Certification. Assist Program Director, Research with preparing for monthly ADQ (actionable data queries) meeting.
Prepare and/or coordinate the timely submission of various regulatory and sponsor reports, including interim and final financial status reports and progress/technical reports.
Assist Program Director, Research with compliance related to grant portfolio with intuitional policy and procedures, and the requirements of regulatory agencies and sponsors, including financial conflict of interest, federal effort reporting, debarment and suspension, human research protection (IRB), federal equipment management, and procurement standards.
IACUC and IRB: Ensure all grant applications are in compliance with IACUC and IRB.
To qualify you must have a Bachelor’s degree in Public Health, Health Administration, or equivalent. Three years experience in pre- and post-award grants processes, preferably within an academic Institution. General understanding of accounting principles and moderate Excel skills. The candidate must have excellent communication, organizational, and problem solving skills
Masters degree and pre and post award management .
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.