NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Finance Project Manager. This position is responsible for managing process improvements/standardization, process optimization, exploring and utilizing generative AI, leveraging data visualization tools, supporting business transformations within Sponsored Research Operations (SRO). This role will be instrumental in ensuring that transformation projects are executed successfully, delivering value, and aligning with the institutions strategic objectives. This role requires strategic thinking, developing creative solutions, data modeling, and the ability to work collaboratively with cross-functional teams. This position also involves leveraging technology and data-driven insights to improve efficiency, compliance, and decision-making within the sponsored research domain.
Job Responsibilities:
- Deep understanding of pre-award/post-award processes, as well as compliance functions in Sponsored Research to identify automation opportunities and lead process improvement initiatives.
- Collaborate within SRO as well as academic departments to understand their data needs, and the gaps that currently exist, work together on solutions to bridge the gap, and streamline the process.
- Use Tableau to create and maintain dashboards and reports for tracking and reporting on day-to-day operations related to sponsored research. This includes visualizing data in a way that is understandable and actionable for stakeholders.
- Designing and developing customized Excel templates with advanced functions and formulas to automate repetitive tasks, improve data accuracy, and reduce redundant tasks.
- Identifying opportunities for AI integration in sponsored research operations to enhance data analysis and automate mundane tasks.
- Providing training and support to staff and stakeholders in utilizing AI and data visualization tools.
- Use data and metrics to assess the progress and impact of transformation initiatives.
- Analyze metrics to identify areas for improvement and drive strategic decision-making.
- Analyze large datasets to provide actionable insights and support strategic decision-making.
- Analyze and redesign existing processes within the sponsored research domain to improve efficiency, compliance, and resource allocation.
- Collaborate with IT and data science teams to implement AI solutions.
- Planning, Organizing, Collaborating and Decision Making: Performs within plan; established priorities and across multiple functional areas. Exercises initiative and sound judgment in performance. Escalates issues appropriately. Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner. Action-oriented and eager to explore new opportunities and embrace touch challenges with sense of urgency.
- Monitoring, Quality Control, Reporting and Record Keeping: Create organized, thoughtful and meaningful financial analysis to the specific audiences within the organization. Establish internal controls across the teams by developing templates using advanced excel formulas/macros to ensure high quality financial analysis and reporting. Demonstrate creative thinking, initiative for taking on new responsibilities as needed.
- Process improvement: Practices continuous self-improvement and develop other teams. Participate in the design and implementation of new operating processes and procedures as necessary to drive efficiency across all the teams. Manages and resolves process and system related issues by working closely with team members, identifying root cause and resolving issues in a timely manner.
- Communication: Ability to communicate effectively with staff, peers, senior management and departments. Collaborate and communicate in a timely manner across the teams /departments. Resolve billing related sponsor and department concerns and identify resolutions in a timely manner so as to not jeopardize loss of payment, this includes following up on any outstanding balance.
- Other key competencies: Understands and adheres to the principles of Research Administration and Compliance. Follows NYU Langone Health Policies and procedures. Exercises good judgement and effectively prioritizes work. Ability to lead and develop teams. Serves as a role model and resource to entry and mid-level team members. Accountable, collegial and ethical.
Minimum Qualifications:
To qualify you must have a Bachelor’s degree in business, data science, or a related field. 3-5 years of experience in Sponsored Research Administration, including pre and post-award processes, and compliance.
Experience with Enterprise Systems. Experience with data visualization tools such as Tableau. Advanced knowledge of Microsoft tools, particularly Excel and PowerPoint.
Preferred Qualifications:
Master’s degree is preferred. Experience with PeopleSoft or Research Navigator preferred. Experience in tools such as ClickUp and Qualtrics preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $97,589.96 – $114,500.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
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NYU Langone is a world-class, patient-centered, integrated academic medical center with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s diverse and inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.
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Joining Our Team
Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.
Step 1
Apply Online
The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.
Step 2
Schedule Interviews
If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.
Step 3
Receive Offer
If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.
Step 4
Training & Orientation
You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.
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