Project Coordinator

Job Responsibilities:

Project Coordination

• Schedule and lead meetings, setting up calls, maintaining meeting minutes. 
• Communicate with Primary Investigators, consultants, and collaborators.
• Create project timelines, monitor progress, and update stakeholders as needed. 
• Submit and track reimbursements and expenditures.
• Purchase toys and books for intervention across multiple sites,; maintain central inventory of toys and books; purchase supplies, office materials, and testing materials. 
• Submit and track payments to contractors, vendors, and suppliers. 
• Assist with fund balance reports, documentation of project expenses, and project budgets. 
• Assist with grants administration, including assistance with applications and reports to funders. 
• Maintain financial records and receipts organized and on NYU systems. 
• Manage schedule and calendar for PI, and assist with scheduling other staff. 
• Coordinate logistics for meetings, travel, and events; including scheduling, booking conference rooms/hotel rooms/transportation, preparing materials, arranging catering/meals, setting up calls, maintaining meeting minutes. 
• Organize and maintain office supplies, office space, and files for the lab.
• Recruit, onboard, and uphold regulatory processes for new and existing employees and volunteers. 
• Receive, unpack/pack, and organize materials and toys/books for program. 
• Assist with regulatory tasks (including IRB and personnel compliance).
• Manage day-to-day administrative tasks. 
• Collaborate with NYUMC employees, hospital employees, and collaborators. 
• Edit and format manuscripts and other documents with appropriate branding. 
• Providing administrative support for the PI and project leadership as needed.
• Provide general support as needed related to project or research tasks such as grant preparation, Institutional Review Board, literature reviews, and documentation.
• Assist with communications and outreach.
• Attend community/program events, and occasional travel to local sites as needed. 

Additional Research Tasks

• Research and document current research related to culture and relevance, structures and other parenting programs, and other relevant information. 
• Analyze best practices and approaches within the field of early childhood programming. 
• Coordinate closely with our collaborators to set up meetings and maintain project timelines using Asana. 
• Communicate finding and recommendations through written, verbal, and visual outputs (written reports, slide decks, white papers, etc.).
• Assist with data management and data sharing practices across institutions.