Executive Assistant to Executive Vice President & Vice Dean
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- 1134089_RR00096826
- Administrative/Office Support, NYU Langone Health, RED+F-Finance+Administration (C782)
- Full-Time/Regular
- NYU Langone Health
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- Mon-Fri 9am-5pm
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
Working at NYU Langone Health
At NYU Langone Health, administrative and temporary support professionals play a critical role in our organization. These intrepid individuals work in the background coordinating meetings, performing data analysis, scheduling interviews, and so much more. They ensure our doctors, nurses, and allied health professionals can focus on what matters — our patients. Plus, NYU Langone Health encourages and supports the development of our temporary staff by providing training. Thanks to the support they receive, nearly 50% of our temporary employees end up transitioning into permanent roles every year.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children’s hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.
Position Summary:
We have an exciting opportunity to join our team as an Executive Assistant to Executive Vice President & Vice Dean.
In this role, the successful candidate is responsible for providing comprehensive administrative support to the Executive Vice President and Vice Dean as well as handling special projects and other matters independently. They deal with confidential information and senior leadership on a regular basis.
Job Responsibilities:
Responsible for providing comprehensive administrative support to the Executive Vice President and Vice Dean of Real Estate Development and Facilities, as well as handling special projects and other matters independently. Handles complex calendar scheduling, meeting preparation and presentation materials. Deals with confidential information and executive leadership on a regular basis.
- Administrative Support: Primary support to the Executive Vice President and Vice Dean.
- Maintains complex calendar and schedules meetings.
- Organizes and facilitates meetings and other special events.
- Makes arrangements for conferences and business travel.
- Screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate.
- Plans and coordinates interrelated activities effectively and efficiently.
- Handles routine and confidential matters with appropriate urgency and discretion.
- Prepares all materials in a professional manner through efficient coordination of staff and advanced use of technology.
- Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
- Performs research and analysis on specific issues as required.
- Supports Leadership in problem solving and project planning/coordination.
- Assists on special projects as needed and effectively presents all materials through use of technology or assists Leadership in effectively presenting materials.
- Functions as liaison for all interactions between Leadership and others. Responds in a timely, discrete and confidential manner to all requests concerning sensitive issues. Provides flexible, efficient and timely response to the needs of the department.
- Composes information and prepares correspondence in a clear, concise and well-organized manner. Researches information accurately and thoroughly. Works effectively and interacts with internal and external sources to solve problems.
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- Liaison – Functions as liaison for all interactions between Leadership and others. Responds in a timely, discrete and confidential manner to all requests concerning sensitive issues. Functions as liaison by providing flexible, efficient and timely response to the needs of the department. Composes information and prepares correspondence in a clear, concise and well-organized manner. Researches information accurately and thoroughly. Works effectively and interacts independently with internal and external sources to solve problems.
- Office Management: in coordination with office manager, plans, develops and implements office management procedures and monitors policies and procedures in area of responsibility, recommends modifications to existing procedures as required. Ensures adequate support for office at all times. Orients staff in use of technology and assists in troubleshooting. Establishes and oversees a well-organized functional system of record keeping. In collaboration with Office Management, maintains and regularly updates the office Policy and Procedure Manual. Keeps staff apprised of issues pertaining to their functional areas. Makes recommendation for needed office equipment. Anticipates deviations from plans and makes additional plans for accommodations. Presents new and innovative ideas, gives them the appropriate follow-up and if necessary, makes adjustments.
- Special Projects: assists on special projects as needed and effectively presents all materials through use of technology or assists Leadership in effectively presenting materials. Assists with orienting staff thoroughly to workplace (i.e. equipment, location of supplies, etc.) and to other personnel with whom they must relate.
- Performs other duties as assigned.
Minimum Qualifications:
- Bachelors Degree required
- Five years of progressive responsible office management, executive support, office management, special projects experience or an equivalent combination of education and experience.
- Proficient in the use of Microsoft Office: Outlook, Excel, Word, PowerPoint; Access and/or other db skills preferred.
- Effective oral, written communication and interpersonal skills required.
- Experience in a busy non-profit/medical center and/or academic environment preferred
- Skilled at organizing complex meetings and professional social events
- Excellent organizational skills
- High level of integrity and discretion
Preferred Qualifications:
- Key competencies
- Strong communication skills
- Must be a team player
- Superior follow through skills
- Superior organizational skills and ability to multi-task
- Perform well under pressure and act with a sense of urgency
- Exhibit excellent interpersonal relationship building skills
- Strong attention to detail
- Great customer service skills and a welcoming demeanor
- High level of professionalism
- Possesses high energy, drive, and initiative
- Ability to function in a highly matrixed organization and navigate changing landscape
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 – $112,951.35 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
How Our Employees Grow
Reginald P.
Administrative Support Supervisor
“My entire career journey with NYU Langone Health has been within the Emergency Department in various roles. It has always been humbling working with amazing people who are dedicated to helping others. Having the opportunity to work for the best Emergency Department in all of New York City is something I take with great pride and honor.”
Noa L.
Lead Access Center Representative
“When I first began working at NYU Langone Health, I felt a sense of belonging and realized this is where I want to spend the rest of my professional career. Since joining, I’ve pushed myself to do well in every position I have and to advance. I not only enjoy my current role, but I also enjoy learning about new topics. I am excited to explore what else NYU Langone has to offer me in my career.”
Madelyn B.
Senior Medical Secretary
“I knew that by choosing to work at NYU Langone Health, I’d grow into a role I always aspired to achieve. I wanted to experience a top-quality healthcare setting and work in the best hospital in New York City. I’m bilingual in English and Spanish, and through NYU Langone. I was able to obtain my Spanish Medical Interpreter Certification through their continuing education benefit.”
Nicolyn L.
Departmental Secretary
“I decided to build my career at NYU Langone Health because of the vast opportunities and room for growth I knew existed here. I felt that I’d be able to reach my full potential within the organization.”
Tammy S.
Sr. Practice Manager
“Patients and employees choose NYU Langone Health for the NYU Langone experience. As staff, we are given the opportunity every day to make a lasting impression by being a part of a patient –centered medical team. Part of our mission is to serve and discover through an integrated academic culture that is devoted to excellence in patient-care and education. NYU Langone serves its staff by encouraging us to discover how we fit into the big picture by supporting our career goals. The hospital provides many resources to enhance our personal and professional development. I have utilized the amazing tuition assistance benefit to help me obtain a Master’s Degree in public Administration, and have always felt emboldened to dream big and provided the support to succeed along my career trajectory.”
Maria P.
Administrative Coordinator
“NYU Langone Health offers several career and learning opportunities, and a great benefits package for staff, which are strong motivators to build a lifelong career in the organization.”
Johanna J.
Hospital Concierge
“NYU Langone Health supports their employees and will provide you with many opportunities to grow through their career development program. In my current position, I took a refresher course in Microsoft Word to enhance my current skill set. I am looking forward to taking more courses at NYU Langone to further my skills.”
Abiodun N.
Admin Manager
“What we do at NYU Langone Health is very impactful. I’m proud to be a part of the movement that provides for and supports the community. I love when I get to collaborate with my staff. I strive to make them feel included and heard. The teams I’ve worked on have always been welcoming, and we all continue to work together to reach our goal.”