Project Assistant

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Project Assistant.

The Project Assistant is responsible for providing a broad range of support towards the development implementation and success of projects within the Department of Plastic Surgery. Works under general supervision. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Job Responsibilities:

• Non Traditional Volunteers corresponds with prospective NTVs and collects appropriate documentation for onboarding
• Summer Research Program works closely with research team on cohort selection scheduling interviews setting up supplier profiles processing intern stipend payments
• Research Fellowship assists with hiring onboarding and immigration processes related to fellowship
• Grant support keeps grant related documents for research faculty up to date assists with administrative aspects of grant application process
• Research support provides administrative support to research labs when needed Places supply orders set up recurring room reservations assists in operation logistics
• Reimbursements manages reimbursement requests for faculty staff and residents in department
• Performs general clerical duties photocopy fax mails and files etc as needed May order office supplies and organize department supply room
• Performs other duties as assigned

Minimum Qualifications:
To qualify you must have a High School Diploma or the equivalent is required Minimum of 1 year related experience in an office setting or the equivalent combination of education and experience Effective Oral written communication and interpersonal skills Computer Skills Working knowledge in the use of Microsoft Office Word Excel Power point and Access Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e mail electronic calendars and other basic office support software Ability to proofread documents and write clear concise 1st draft Ability to type at a speed of at least 45 net words per minutes Knowledge of standard office practices Ability to multi task while paying attention to details Ability to use standard office equipment such as copy machines multi line telephones fax machines

Preferred Qualifications:
Bachelor degree or equivalent in business administration health care administration or related field or an equivalent combination of education and relevant experience

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $42,100.00- $56,371.78 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here