Executive Secretary – NYU Langone Orthopedic Hospital *F/T 35 hrs per week, Monday – Friday 9:00AM – 5:00PM*

NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation’s leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases. The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City. The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report. Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient’s ability to function. We specialize in the following areas: Orthopedic Surgery, Rheumatology, Neurology, and Radiology. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Learn more about NYU Langone Orthopedic Hospital, and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Executive Secretary.

In this role, the successful candidate is responsible for office operation of Ambulatory Care Services through continued maintenance of executive secretarial functions.

Job Responsibilities:

• Assists in maintaining contact with sections within the department of nursing and other NYULOH departments.
• Performs other duties as assigned.
• Utilizes appropriate sources to complete assignment. Follows guidelines/instructions given by Supervisor.
• Collects, updates, and summarizes data and statistics for department. Submits data to Supervisor which is neat and well organized. Requested and related information is accurate and complete.
• Properly formats responses and adheres to general guidelines given by Supervisor. Routes non routine correspondence to Supervisor and attaches related records or information to correspondence.
• Composes, prepares, and edits general correspondence. Prepares responses which are clear, grammatically correct, and meet content requirements. Completes responses and sends them out promptly.
• Proofreads, edits, properly organizes, and formats typewritten materials. Uses computers efficiently; contacts service/maintenance company for needed repairs and makes suggestions to Supervisor for software/hardware enhancements.
• Effectively completes written communications as directed. Types materials neatly and accurately. Types and transcribes materials promptly.
• Completes unit payroll accurately and in a timely manner.
• Verifies and records revenues and expenses accurately. Checks vendor bills against departmental records and processes them in a timely manner.
• Assists in preparation of departmental or program budget. Complies and assembles basic information needed for budget based on past practice or Supervisors instructions. Calculates figures correctly.
• Makes appointments promptly. Maintains calendars up to date and reminds individuals of appointments as necessary.
• Allots sufficient time for each activity and avoids conflicts in arrangements. Contacts appropriate individuals/organizations regarding arrangements and distributes pertinent materials when appropriate.
• Effectively schedules or arranges events, activities, travel arrangements, and appointments. Meets specifications given by Supervisor is attentive to details and adheres to pertinent Hospital policies when scheduling.
• Oversees ACS patient scheduling and reports problems to NC. Oversees ACS OR booking procedures and reports problems to NC.
• Conveys correct information in accordance with Supervisors instructions.
• Makes requests to other areas allowing them sufficient time to reply; he/she in turn responds quickly in order to ensure efficient coordination of activities.
• Plans and coordinates interrelated activities effectively and efficiently according to schedule.

Minimum Qualifications:
Graduate of a business/secretarial school or equivalent combination of academic and experience background. Four (4) years of responsible secretarial experience required. Typing 60 wpm required. Excellent PC software and communication skills required.

Preferred Qualifications:
None

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Orthopedic Hospital at NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view the NYU Langone Orthopedic Hospital at NYU Langone Health’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,274.09 – $58,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here