Project Associate

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children’s hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Project Associate.

In this role, the successful candidate is responsible for providing a broad range of support on projects or program related planning functions. They are responsible for providing moderate data analysis and other research related activities. They will use judgment and discretion to interpret and analyze data for reporting purposes. They will need to plan and coordinate seminars and project milestones as needed and will work under general supervision.

Job Responsibilities:

• Moderate Project Support
• Uses judgment to provides project/program support while prioritizing own work to a supervisor department or organizational unit in the preparation analyses and delivering of project relevant materials that includes but is not limited to:
• Tracks organizes and maintains data collected, conducts researches analyses interprets and reports the final findings 
• Assists with project and event planning and implementation manages the logistics of and coordinates content development for meetings conferences and other project related events
• Assists with the design and development of project products and reports; coordinates and monitors project budgets; coordinates proposal development and managing the proposal process
• Assists with project data collection activities such as surveys to maintain and improve the effectiveness of the workflow and ensure customer satisfaction
• May supervise and guide the work of other staff such as the work of the project assistant
• Performs and participates in other job related duties as required
• Makes and provides clerical support to the department/unit photocopy fax mails and files data entry sorts and distributes mail ect and other related duties as needed
• May order office supplies Meets and greets clients
• Resolves non routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party
• Filing and Mail Distribution
• Maintains office filing and storage systems by sorting recording and filing written material in alphabetical numerical or subject order as needed Retrieves material from files upon request and keeps records of the movement of file materials
• Opens sorts routes and distributes mail to the appropriate party Screen mail to determine which letters can be answered independtly
• Scheduling and Coordinating
• Maintains routine calendar schedules appointments assist in preparing for conferences checking the logistics and technical support order and set up food etc and other related duties Assists and coordinates special events planning
• Word Processing/Typing Prepares and proofreads memos reports and applications Independently prepares responses to routine correspondence Develops documents for presentation or meeting
• Moderately Complex Clerical Functions Assists in the preparation of the departments budget report completes petty cash vouchers and obtains necessary signatures obtains petty cash prepares payments and check requests for payments to vendors as needed May provide messenger services for the Department
• Reports, Prepares and review documents independently Coordinates/communicates project activities with concerned parties
• Receives classifies reconciles and consolidates data Compiles and prepares reports based on information readily available verify interprets and analyses information determines report format identifies discrepancies and make corrections Researches problems issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources

Minimum Qualifications:

• Associate s Degree is required
• Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience
• Effective Oral written communication and interpersonal skills Computer Skills
• Working knowledge in the use of Microsoft Office Word Excel Power point and
• Access Ability to develop basic formulae for spreadsheets; set up routine computer procedures;
• Ability to access e mail electronic calendars and other basic office support software
• Ability to proofread documents and write clear concise 1st draft
• Ability to type at a speed of at least 45 net words per minutes Knowledge of standard office practices
• Ability to multi task while paying attention to details
• Ability to use standard office equipment such as copy machines multi line telephones fax machines

Preferred Qualifications:

• Associate s degree in a related field
• 2 to 3 years of related experience in an office setting is preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,977.19 – $58,618.74 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here