NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Grants Manager.
The Department of Population Health at NYU School of Medicine seeks a Grants Manager to oversee pre- and post-award grant and financial management for a large public health initiative that supports the City Health Dashboard (www.cityhealthdashboard.com) and Congressional District.
Health Dashboard (www.congressionaldistricthealthdashboard.org), collectively known as the Health Dashboard Initiatives (HDI). The Health Dashboard Initiatives are a suite of national interactive data websites that provide metrics on health and social drivers of health to policymakers at the city and congressional district levels.
Responsibilities will include closely monitoring all HDI finances, contracts, and invoices, working closely with HDI leadership. Specific responsibilities are listed below. The ideal candidate will have a post-secondary degree in business administration, finance administration, or public administration, or a similar field and at least five years experience in a related role.
We are a dynamic and diverse team that values collaboration, growth, and passion for public health. We strive to create a supportive environment that encourages team members to have high standards for the quality of our work while also maintaining a balance with other life priorities.
We believe that high-performing teams include people from different backgrounds and experiences who can challenge each other’s assumptions with fresh perspectives. To that end, we actively seek a diverse pool of applicants, including those from historically marginalized groups.
Job Responsibilities:
Pre Award
- Provide administrative support to Principal Investigators in the development of grant submissions Identify and help coordinate appropriate resources needed to address tasks to be performed or data to be gathered Work with assigned POD grant specialist on preparing the budget
- Serve as a resource to the grant team in grant and contract budget development according to sponsor and institutional guidelines
- Responsible for coordinating and gathering all just in time submissions
- Assist with award setup including re budgeting gathering revised subcontract material reviewing notice of award with PI and Program Manager and providing salary allocation information to outside divisions/sections/departments
- Responsible for maintaining faculty biosketches and Other Support documents according to sponsor guidelines
Post Award
- Responsible for post award fiscal and administrative management of awards including progress reports to funding agencies; subcontractor monitoring; staff salary allocations and requests for carryover no cost extensions and reductions in effort Ensure spending on awards is appropriate within budget and allowable per funding entity guidelines Guide Principal Investigators through the prior approval process as needed and coordinate prior approvals through SPA office
- Responsible for outbound/inbound subcontract communications and management follow up on invoicing request and review documents for RPPR submission liaise with Contracts to ensure timely subcontract execution provide documents to prime institution for RPPRs and request carry forward as required
- Responsible for setting up vendor onboarding consulting agreements and contracts and processing/tracking vendor invoices department purchasing card payments and reimbursements
- Prepare prior approval request effort reduction foreign component requests change in scope carryover etc documents and coordinate submission to sponsor with SPA
- Responsible for working with PI to prepare responses to sponsor inquiries
- Attend finance meeting with PI to review financial status of accounts
- Develop and maintain productive working relationships with SPA Research Finance and other corporate partners
- Monitor budget on a monthly basis confirm accuracy and conduct variance analysis of actual vs budget
- Work with HDI leadership team to monitor all program budgets and troubleshoot problems identified from reports Provide recommendations for strategic planning across project budgets; ensure coverage for faculty/staff and ensure adequate resources for non personnel expenses For example:
- Work with Dashboard team project management to track invoice and departmental purchasing card submissions monitoring these expenditures impact on the budget and contracts to identify unspent resources or necessary reallocation
- Work with Dashboard team project management to identify funds for project priorities
- Work with Dashboard and Departmental leadership to ensure staff allocation and effort is properly managed and communicated to external grant teams
- Working with the financial analyst prepare budget reports and financial updates for internal review and analysis
- Initiate financial corrections to accounts in question by working with relevant NYULH departments and utilizing relevant tools to initiate account changes
- Review all financial transactions to thresholds for each faculty research portfolio to ensure financial compliance and alignment with budget
- Respond to requests from PIs related to all FSR and other financial reporting requirements
- Provide ad hoc financial analysis for special projects
- Exercise good judgement based on gathering and analyzing factual and objective data; interprets policies/procedures in order to make sound independent decisions
- Other duties as assigned
Minimum Qualifications:
To qualify you must have a bachelor’s degree in business administration finance administration or public administration or a related field and five or more years experience in a related role. Demonstrated ability to work well in a large collaborative team setting. Strong interpersonal and communication skills. Ability to effectively interface with colleagues at all levels and with internal and external stakeholders. Time management skills and the ability to multitask and balance competing priorities.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 – $113,400.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
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