Anatomic Pathology Manager – Bellevue

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Position Summary:
We have an exciting opportunity to join our team as an Anatomic Manager.

In this role, the successful candidate maintains full responsibility for quality timeliness and quantity of work procedures, personnel, supply chain, and costs for multiple Anatomic Pathology laboratory disciplines and/or shifts through Supervisors. Formulates goals, assigns objectives, establishes standards of practice, ensures continuity of services, prepares reports including quality assurance reports plus all related functions for the consolidated Anatomic Pathology. Assists the Director of Surgical/Ob Gyn pathology and Administrative Director of Pathology with operational troubleshooting and coordination of these areas for efficient operation.

Job Responsibilities:

• MANAGEMENT OF STAFF:Oversight of Anatomic Pathology Supervisory personnel and establishes goals for the division. Assigns responsibilities among staff and monitors their work. Defines the expected outcome and time of completion clearly to staff. Communicates the objective of the assignment to the employee. Assigns work in order to accomplish goals in timely fashion. Solicits feedback from the employee to ensure the assignment is understood.
• REPORTS/DOCUMENTATION: Prepares reports and oversees all departmental documentation. Reviews and revises the standards of written documentation on a regular basis for appropriateness and compliance with established laboratory standards and regulations. Assists in the preparation of an annual report of Anatomic Pathology in accordance with established guidelines. Compiles and completes monthly statistics and quality assurance reports. Prepares statistical data of departmental operations for submission to Director and Pathology management.
• BUDGET AND EQUIPMENT OVERSIGHT:Develops and monitors the baseline budget as well as oversee the bids and acquisition process. Works with Pathology Administration to establish a baseline budget, as well as capital and one-time requests for Anatomic Pathology. Works with Pathology Business Manager to ensure expenditures are in line with established Budget. Conducts periodic variance analysis of actual performance relative to established budget and project needs for the rest of the year. Develops proposals for acquisition of non-capital acquisitions. Oversees the purchase and maintenance of Anatomic Pathology equipment.
• COST CONTAINMENT: ORDERING/EQUIPMENT/ INVENTORY: Ensures that all lab equipment is in proper working order by making daily inspections and arranges for necessary repairs. Maintains an awareness of cost control by evaluating practices and identifying areas of excessive material and/or costs. Approves payroll information and initiates OT request.Monitors consumables to ensure that adequate supplies are available at all times for automated and manual procedures. Track inventory of all supplies and place orders.Keeps laboratory stocked with all supplies necessary for operation and reorders supplies when the inventory level indicates the need.Enters orders into GHX, investigates problems with orders and follows up on supplies not received with the vendors. Evaluates, determines, and orders new supplies necessary for improving the quality of tests performed and the maintaining the safety of workers.
• COST CONTAINMENT: ORDERING/EQUIPMENT/ INVENTORY: Participates in cost control activities by seeking the most effective method of delivering quality services, and maintains an awareness of the cost impact of decisions and actions.Evaluates practices and identifies areas of excessive material and/or costs. Supervises and coordinates the supply chain functions and processes for Anatomic Labs from Requisition through PO creation to inventory Management. Arranges and reschedules within the constraints of collective bargaining agreement and Hospital policies in order to avoid overtime. Redesigns workflow patterns for smoother operations in order to provide better service and reduce overtime. Uses consumables efficiently.Interacts with sales representatives, investigates, and determines the most serviceable and cost effective materials and instrumentation for laboratory operations.
• PLANNING, PROCEDURE DEVELOPMENT, AND QUALITY IMPROVEMENT:Uses verifiable data as a basis for planning. Anticipates deviation from plans and makes adjustments as necessary. Communicates the reason for a delay in accomplishing a plan to the Director within a reasonable time. Schedules routine meetings with Director of Service and Administrative Director of Department. Presents new and innovative ideas, giving them the appropriate follow-up and makes adjustments if necessary. Understands what the departmental goals are and sets objectives in order to reach them. Utilizes quality improvement reports, incident reports, and accident reports, to improve quality of service. Establishes, maintains, and monitors a comprehensive and effective quality improvement program that includes quality control, preventive maintenance, safety program, data and material management, and quality of service. Reviews appropriate audit systems to ensure accuracy and validity of patient records. Evaluates work trends and staffing needs and makes adjustments accordingly.Attends and participates in Quarterly Pathology QA meetings, monthly clinical lab QA meetings, and monthly Supervisors meeting. Maintains competency in all areas of Anatomic Pathology.
• PLANNING, PROCEDURE DEVELOPMENT, AND QUALITY IMPROVEMENT: Develops and implements departmental operating policies and procedures in accordance with Bellevue Hospital policies and procedures and requirements of regulatory agencies. Assures compliance with regulatory agencies (NYS, EPA, OSHA, JCAHO, CAP, CLIA, etc) in areas of service and personnel; maintains awareness of current regulatory requirements. Ensure that all necessary remedial actions are taken and documented whenever significant deviations from the laboratory established performance specifications are identified. Develops and implements systems for evaluating, revising, and communicating policies and procedures. Designs technical manuals, protocols, forms. Reviews, revises, and approves them according to laboratory procedures and regulatory agencies. Develops short and long range plans for the accomplishment of goals. Responsible for the maintenance and troubleshooting of all automated equipment. Maintains and documents a preventative maintenance program to ensure equipment and instruments are in good working condition. Monitors a comprehensive quality control program to ensure accuracy of validity or results.
• STAFF DEVELOPMENT: Develops and encourages a program of staff development: Plans the orientation and eventual development of a staff in advance of implementation.Trains and or Supervises the training of new employees. Instructs the staff clearly in the organization, procedures, and protocols of the department. Explains safety, infection control, emergency procedure, documentation requirements, workplace (equipment, location of supplies, etc) to staff. Ensures that laboratory policies and laboratory procedures are up-to-date, well organized and accessible to staff. Encourages subordinates to pursue continuing education and seek professional growth. Creates a receptive climate for inquisitiveness.Recognizes and identifies staff needs and develops staff programs to meet these needs through discussions, in-service training, workflow changes, etc.Evaluates and implements new procedures/techniques. Makes material/literature in the field available to the staff. Oversees orientation of new staff members effectively and maintains records of performance.
• STAFF EVALUATION, COUNSELING AND PERSONNEL RELATED ACTIVITIES:Supervises the Supervisors and staff of the Anatomic Pathology Division.Interviews prospective employees, evaluates and documents staff performance, performs personnel counseling with the assistance of the Administrative Director of Pathology. Interviews prospective employees and makes recommendations regarding hiring to the Director of Surgical Pathology/OB/GYN and the Administrative Director of Pathology.Performs staff evaluation and offer recommendations and guidance for improving performance. Recognizes the need to counsel subordinates and performs counseling in a timely fashion. Explains to the employee clearly what his/her responsibilities are and the standards of the performance to the employee. Disciplines subordinates when necessary and in accordance with collective bargaining and hospital policies and procedures.Brings to the employees attention areas of performance needing improvement a soon as they are recognized with a plan and time frame for correction. Approaches the performance review period constructively and conducts it in accordance with personnel and departmental guidelines and procedures.

Minimum Qualifications:

• Education and experience equivalent to the guidelines mandated by CAP CLIA and NYSDOH requirements.
• After September 1 2013 have received an education including a bachelor’s degree from an approved clinical laboratory technologist program or the substantial equivalent.
• Bachelor’s degree in Clinical Laboratory Technology from a program registered by the NYS Department of Education or Bachelor’s degree in the major of biology chemistry or physical sciences from an accredited college or university or at least five years of experience in a similar laboratory including previous supervisory experience.
• NYS technologist license from the Office of the Professions State Education Department State of New York.
• Minimum of six years in an Anatomic laboratory with supervisory/management responsibilities and knowledgeable in all areas of Anatomic Pathology.
• Knowledgeable in Quality Control procedures and Laboratory Automation.

Preferred Qualifications:

• Masters Degree
• NCA/ASCP certification
• Working knowledge of related theory principles, practices, applicable instrumentation, analytical methods, quality control, statistical analysis, current government regulations, and leadership

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $150,000 – $160,000 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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