Logistics Project Manager, Workforce Development

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children’s hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org(Opens in a new window), and interact with us on LinkedIn(Opens in a new window), Glassdoor(Opens in a new window), Indeed(Opens in a new window), Facebook(Opens in a new window), Twitter(Opens in a new window), YouTube(Opens in a new window) and Instagram(Opens in a new window).

In this highly visible role, the logistics project manager will be responsible for logistical support of all workforce development programs that are in the development and implementation phases. This role will formulate and analyze data related to outcomes to inform decision making on workforce development programs. The logistics project manager is grant funded and will support the development of training and implementation material, participating in all phases of pre- and post-implementation logistics to ensure all decisions and follow-ups are tracked to ensure successful outcomes.  

Responsibilities

• Plans, organizes, and tracks workforce development activities.
• Coordinates and documents project initiation, prioritization, timelines, meeting notes, key milestones, and delivery of files for all assigned projects; organizes and coordinates schedules, activities, and special events.
• Drives the execution of departmental creative projects and reports from concept to execution.
• Coordinates and plans for space needs for training and development courses and skills labs.
• Recommends work process improvements for assigned projects and supports implementation with approval from management.
• Tracks existing educational applications and contracts for all programs; ensures proper templates are used in conjunction with Human Resources and Legal.
• Creates, tracks, and reports key data and metrics for the workforce development programs providing suggestions and process improvements based on analysis of data outcomes.
• Analyzes and reviews data to create actionable insights to identify trends to inform decision making and forecast potential future educational programs.
• Develops applicable process and outcome metrics to measure success and evaluate current programs.
• Tracks participants of workforce development programs, their career placements, and promotions.
• Tracks participants enrolled in programs to monitor how they are performing in their studies.
• Manages all student agreements to ensure compliance.
• Coordinates with Finance to recoup any funds that may be owed due to student drop out, students’ grades, student performance, and/or termination from the system.
• Manages all contracts for training sites and schools for compliance, availability, and educational environment for participants. Provides support for vendor maintenance contract negotiations.
• Tracks and controls costs of the programs; establishes a review/audit system to ensure accuracy of program costs. Assists in the preparation of the budgets when requested by the director.
• Manages the logistics associated with printed materials, presentations and outreach.
• Liaisons with the Office of Development and assists with materials needed for donor and grant submissions.
• Supports coordination and implementation of community-based outreach.
• Maintains records and prepares reports required by the department.
• Designs and prepares departmental communications, including announcements, newsletters, iHub updates and other related materials that align with NYU Langone Health’s brand guidelines.
• Assists with crafting and disseminating departmental communications and messaging to ensure consistency, effectiveness, and awareness both to internal and external audiences.
• Maintains iHub website program information, including collecting updated content, developing innovative videos and interactive content.
• Develops and maintains a digital asset management system of creative content, including photos, fonts, and templates.
• Establishes themes and templates for various types of communication materials that adhere to NYU Langone Health’s brand guidelines.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in relevant field 
• Three or more years of work experience in complex organizations
• Certification in Project Management and prior experience in project management is required  

Specific Knowledge, Skills, and Abilities

• Ability to organize and manage large amounts of detailed information 
• Must be detail oriented, inquisitive, and have strong data analytics skills
• Ability to work independently and with others
• Excellent written and verbal communication skills 
• Ability to solve problems creatively and effectively 
• Strong teamwork and collaboration skills 
• Comfort in a fast-paced, dynamic environment with multiple stakeholders
• Ability to support multiple initiatives simultaneously, prioritize work to meet and/or exceed established service levels

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York State Pay Transparency Law. The salary range for the role is $81,325.15 to $110,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.