Unit Secretary – Emergency Department – Part Time Days

Job ID: 1136887_RR00099128

Facility: NYU Langone Hospital—Suffolk

Position Type: Part-Time

Shift: Day

Schedule: 07:00 AM – 07:00 PM Rotating Schedule with Alternating Weekends, Mon- Fri

Department: Nursing, NSG-Emergency Department (E6160)NYU Langone Hospital—Suffolk

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Healthcare staff navigate the vibrant, bustling lobby of the Kimmel Pavilion at NYU Langone Health during a typical workday.

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women’s imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices. For more information, go to NYU Langone Hospital—Suffolk , and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

 
Position Summary:
We have an exciting opportunity to join our team as a Unit Secretary – Emergency Department – Part Time Days – 07:00 AM – 07 PM, Mon- Fri , Alt Weekends 
 
In this role, the successful candidate Under the general supervision of the Nurse Manager or designee and according to established policies and procedures provides clerical support for assigned nursing unit/units This includes order transcription computer entry medical record maintenance and telephone and electronic communication management Participates in the orientation of new employees
 
Job Responsibilities:
 
Order Transcription/Computer Entry
Demonstrates accuracy in transcription of physician orders to the Kardex
Enters date, initial and CRT for each order following computer entry
Demonstrates accurate and timely computer entry of patients admission/ongoing
orders, and enters discharge, transfer or expiration data
Communicates with nursing staff to insure timely management of STAT orders
Organizes workload to ensure timely entry of physician orders
Demonstrates knowledge of computer downtime procedures
Documents accurately and legibly on all documents
Completes inventory and arranges for supply order as directed
Completes requirement for data entry on height, weight and allergy screens at time of
patient admission
Updates advanced directive screen when indicated
Medical Record Maintenance
Maintains confidentiality of patient’s medical records
Assembles medical record for newly admitted patients
Provides for timely and efficient filing of reports in the medical record
Maintains and updates medical records to insure filing and labeling accuracy
Prepares, photocopies, and routes the medical record to designated sites upon
patient’s discharge, transfer or expiration
Maintains overflow medical records in accurate order
 Maintains adequate charting materials and supplies on the unit
 Telephone and Electronic Communication
 Utilizes appropriate technique when answering the telephone
Answers telephone calls in a friendly and courteous manner
 
Demonstrates ability to access the hospital in-house paging system
Responds to routine inquires and relays calls and messages
Demonstrates the ability to complete the tasks of facsimile transmission and
photocopy duplication
Updates and forwards daily census to the Admitting Department in compliance with
the daily requirement
Customer/Interpersonal Relations
 
Demonstrates awareness and participates in activities that support customer
satisfaction
Performs timely notification of transfers, discharges, expirations to the Admitting
Office (Nursing Supervision after 4:00PM) to facilitate the admission process
Interacts effectively with the staff on the unit and in other departments
Accepts assignments willingly and goes to other units when required
 
Willingly completes various errands as requested
Works collaboratively with management to improve the environment of care for
patients, family and personnel
Seeks out and utilizes the Nurse Manager or Nursing Administrative Supervisor to
address issues that require their assistance to resolve
Participates in the evaluation of the quality and effectiveness of policy and procedure
and supports measures to improve practice
Maintains personal appearance as outlined in organizational guidelines
Continuing Education/Meeting Attendance
Attends and participates in educational programs and meetings offered in the hospital
to maintain competence
Complies with staff meeting attendance requirements
 
 
 
Minimum Qualifications:
To qualify you must have a High School Diploma or GED Ability to read and write at a level normally acquired through completion of high school to complete order entry comprehension of written or verbal instructions order transcription and medical record maintenance Interpersonal skills necessary to effectively interact with hospital personnel medical staff and patients or family Basic analytical skills necessary in order to gather and interpret routine data maintain records and organize workload Ability to concentrate and pay close attention to detail to complete required services in accordance with established schedules and deadlines.
 

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

 

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. 

View NYU Langone Hospital—Suffolk’s Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

 
NYU Langone Hospital—Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.92 – $23.92 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.

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Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

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About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s diverse and inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Five staff members stand together, smiling in an office.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.

Our Awards Reflect a Commitment to Excellence at Every Level

Best Hospitals Honor Roll 2024–2025. U.S. News & World Report
America’s Most Admired Workplaces. Newsweek Plant-A Insights Group 2025
America's Greatest Workplaces 2024. Newsweek Plant-A Insights Group
Magnet Recognized. American Nurses Credentialing Center
Business Group on Health. Best Employers: Excellence in Mental Health 2024
Business Group on Health. Best Employers: Excellence in Health & Well-being 2024
Forbes 2019-2024 America’s Best-In-State Employers Powered by Statista. All Time Champion
Ragan Workplace Wellness Awards Winner
America's Greatest Workplaces for Mental Wellbeing 2024. Newsweek Plant-A Insights Group
MHA Mental Health America. The Bell Seal for Workplace Mental Health. 2024 Platinum
American Society of Transplantation. AST Living Donor Circle of Excellence

Hear From Our Team

  • Joseph O.

    Refrigeration Engineer Helper

    In my role, I provide a favorable atmosphere for our patients, visitors, employees, and students by ensuring their safety against fire hazards and by maintaining conducive temperatures throughout the seasons. I'm proud to work alongside my teammates to provide excellent service at a world-class organization that offers great opportunities to deserving candidates.

    Jan 2018
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    Nov 2022
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  • Jane F.

    Dental Assistant

    NYU Langone Health is a great place to work. I enjoy working with my colleagues as a team. NYU Langone offers training programs that allow us to grow within the organization. I feel valued as 
an employee.

    Feb 2009
    Senior Nursing Assistant –
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    MAR 2022
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    FEB 2023
    Dental Assistant

  • Noa L.

    Supervisor, Patient Access Center

    When I first began working at NYU Langone Health, I felt a sense of belonging and realized this is where I want to spend the rest of my professional career. Since joining, I've pushed myself to do well in every position I have and to advance. I not only enjoy my current role, but I also enjoy learning about new topics. I am excited to explore what else NYU Langone has to offer me in my career.

    Nov 2021
    Access Center Representative I
    Aug 2022
    Access Center Representative II
    Oct 2023
    Lead Access Center Representative
    Sept 2024
    Supervisor, Patient Access Center

  • Victoria L.

    Senior Social Worker

    Growing up in New York City, I was aware of the prestige that NYU Langone Health held, so I decided to pursue a career at the premier health system after graduation. I enjoy helping, treating and supporting everyday New Yorkers and feeling like I make a difference. Working here, I feel like I am able to show up as my authentic self to assist our patient community.

    Nov 2016
    Social Worker
    Jul 2022
    Senior Social Worker

  • I was fortunate to receive firsthand training from some of the founding team members of my department. This made my onboarding experience invaluable, and now I will get to pass on my knowledge and experience to future new hires within the department and pay it forward. The collaborative spirit at NYU Langone Health has created an excellent work culture where I can work alongside colleagues who share our same company vision to serve, teach and discover.

    Nazneen H.

    Clinical Charge Nurse Auditor in Revenue Management Initiatives  

Frequently Asked Questions

We offer different employment options to fit every schedule and talent area of interest. These options include full time, part time, per diem, internship, and temporary.

We are growing rapidly and are always looking for exceptional people to join our organization. New positions are posted to our careers site daily.

We update our job postings daily.

All applications should be submitted by clicking the “Apply for This Position” button on any job listing.

To search and apply for our available temporary opportunities, use the Job Search function, which is accessible on the home page and other careers site pages. NYU Langone has various temporary opportunities, including our In-House Temporary Staffing Program. The Program is designed to place highly skilled individuals in temporary assignments throughout NYU Langone to help our departments meet their commitment to quality patient care, research, and operations. These individuals are temporary employees within NYU Langone and adhere to all NYU Langone policies and guidelines.

Paid internship opportunities can be found on our careers site by searching via the Job Search function. Unpaid internships are organized by department. You can explore our departments at NYU Langone to find an internship opportunity that suits your educational endeavors. Additionally, please visit the internship page to learn more about our internship opportunities.

Yes, an email address is required to complete the online application. You must have an active email account, as you will receive email notifications once your application has been received.

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Current employees can check application status on the Steps for Success Career Portal .