Financial Analyst

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Financial Analyst.

The Financial Analyst (FA) serves as a member of Technology Opportunity Ventures (TOV) providing data analysis related to invoicing and payment tracking. Promotes, coordinates and supports the development of projects (gathering, collecting and analysis data). Facilitates the administration process of departmental activities (e.g., Maintaining records, compiling data, monitoring invoice schedules and other related activities). The FA will also assist in the month-end and year-end close process, collaboratively partnering with other finance groups to assist in the preparation and completion of the departments financial statements. The candidate is customer-service oriented and possesses excellent analytical, communication, organizational and interpersonal skills. Maintains data integrity when manipulating data files for purposes of analysis; running data multiple ways when necessary to ensure accuracy of results; plus all related job duties as assigned. The analyst must balance competing priorities in a dynamic business environment which is often fast-paced.

Job Responsibilities:

Financial Controls and Compliance:

Perform work within the established goals and objectives of the Department: 

•  Submits and monitors invoice submission in a timely manner for vendors
•  Generates and submits invoices to licenses for patent expense reimbursements
•  Communicates and diligently follows up on outstanding items 
•  Performs ad-hoc analysis to support the decisions making process 
•  Escalates issues following standard financial protocols 
•  Responsible for maintaining accurate records of invoices received and processed in Sophia 
•  Maintains and ensures integrity of relevant financial data in Sophia 
•  Develop a working relationship with the external customers (such as vendors, NYU Washington Square to ensure billing accuracy over invoicing process 
•  Monthly financial close is accurate and timely

Position Specific: 

Process and maintain patent expense requests for payment for NYU Grossman School of Medicine and Washington Square

Reconcile law firm statement of accounts monthly 

Invoice licensees for patent expense reimbursements 

Follow up and payment collection for outstanding patent expense reimbursements 

Data recording and analysis, be able to identify the existing and potential data integrity issues, and implement appropriate solutions 

Responsible for research, follow-up and resolution of licensee/vendor inquiries on any payments and/or balances related to Patent expense and reimbursements 

Coordinate the onboarding of new vendor registrations in PaymentWorks 

Planning, Organizing, Collaborating and Decision Making:

Performs within plan, established priorities and across multiple functional areas. 

Exercises initiative and sound judgment in performance. Escalates issues appropriately. 

Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner. 

Deliverables are accurate and timely. 

Utilizes time efficiently. 

Prepares in advance for meetings and maintains minutes and action items. 

Contributes to team effort by cross-training colleagues to prevent work interruptions in the event of an absence. 

Coordinates inter-departmentally to resolve discrepancies on vendor accounts. 

Concurrently performs multiple assignments.

Monitoring, Quality Control, Reporting and Record Keeping 

Maintains an accessible electronic final copy of invoicing in Sophia. 

Identifies areas of improvement for current processes and provides recommendations. 

Performs ad-hoc analysis and duties as needed by management and assist in creating and developing other modeling tools to aid in operational efficiencies. 

Gathers and collects data from different parties and presents findings as applicable. Quality Control (Improving Business Processes 

Follows and updates (when necessary) all SOPs and Job Aids in performing their day to data responsibilities including cross-training for staff. 

Exceptions are managed and resolved. Root cause analyses are performed when appropriate. 

Practices Continuous Improvement. Communications 

Ability to communicate effectively with staff, peers, senior management and faculty. 

Positively represents the Institution when dealing with internal and external stakeholders. Ability to communicate clearly, concisely and professionally.

Additional Position Specific Responsibilities:
Key Competencies:
Follows NYU and NYULH Policies and procedures
Exercises good judgment and effectively prioritizes work
Understands and embraces Enterprise Systems
Understands and employs Accounting Principles
Embraces the practice of Continuous Improvement
Leads and motivates others
Change Agent
Accountable, Collegial and Ethical

Minimum Qualifications:
To qualify you must have a Bachelors degree and 1-3 years relevant work experience or an equivalent combination.
Superior communication skills, both written and verbal.
Possess strong customer service and problem solving skill sets.

Preferred Qualifications:
Master’s in finance or other appropriate discipline with at least 1-2 years of relevant financial, accounting and contracts management experience, or a combination of comparable education and experience. The Financial Analyst must also have an understanding of general business fundamentals and basic accounting principles. Experience with Enterprise Systems and Microsoft Office particularly Excel.
PeopleSoft Financials and Wellspring Sophia preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 – $75,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here