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We have an exciting opportunity to join our team as a Program Manager.
Under general supervision, develop and submit large, multidisciplinary, and multi-collaborative grant proposals to a wide range of funding agencies and organizations, including both public and private external entities.Coordinate proposal team formation of principal investigators (PIs) and collaborators, support proposal and budget development and writing, write and edit proposal narratives and budgetary justifications, synthesize and submit proposal materials where relevant, and serve as liaison with the University Sponsored Programs Administration during pre- and post-award periods. Track and coordinate participation in ongoing large funding opportunities, support and collaborate with Vice Chair of Research, and other researchers to formulate and submit large grant proposals in collaboration with a variety of departments and programs. Track reporting schedules, write and edit, and produce grant progress and final reports, and narrative donor reports. The writer will work with the DOM faculty, research staff and/or grant managers on a specific timeline and deadline schedule related to each writing project, which may include reading background information, federal and foundation sponsor guidelines, request for proposal (RFP) language, and internal and external policies, and procedures for a specific writing assignment.
- Proposal Development: Work closely with PIs, Office of Science and Research (OSR), research staff, grants managers and others to prioritize and produce major multidisciplinary grant proposals, reports, and other documents. Facilitate team formation, conceptualization, writing and review of major multidisciplinary proposals. Write and edit a variety of comprehensive narrative and budgetary justification for stylistic consistency according to a recognized and approved style, logic, and policy of funding organizations. Maintain continuity of writing style among different writers and throughout the material. Translate specialist writings into a common vocabulary necessary for interdisciplinary research projects. Manage the development of several proposals, reports, and other projects simultaneously to meet firm deadlines and milestones. Create templates and ‘boilerplate’ documents to support the proposal development infrastructure; maintain a knowledge base consisting of project descriptions, research personnel academic biographies and professional profile documents.
- Project Management: Primary responsibility for coordination and timely submission of qualified proposals, including supporting documentation. Serve as liaison with the Sponsored Programs Administration during pre- and post-award periods. Provide guidance and support to investigators regarding grant guidelines and procedures governing state, federal, and private grant proposal submissions and reviewer expectations. Track reporting schedules and facilitate development and writing of reports including supplemental information from project leaders and collaborators. Schedule and run meetings, provide regular project updates to all stakeholders, and create and implement corrective actions as needed. Assign, delegate, and ensure completion of tasks.
- Pre- and post-award grant management: Develop budget proposals for large trials in accordance with institutional, Federal, and other laws and regulations. Create sub-awards and revise them as necessary. Work closely with financial analyst team to ensure proper fiscal grant management.
- Other duties as assigned.
- To qualify you must have a Bachelor degree in science, public health, health care administration, business administration or related discipline. A combination of education and experience will be considered.
- 2 years of progressive responsibility or related experience in the proposal development and project management.
- Experience writing and coordinating multidisciplinary sponsored research and private grant proposals with multiple collaborators for a variety of funding sources.
- Experience writing/editing and proofreading a variety of technical materials.
- Communications skills to interact with diverse groups of individuals to research, secure and/or provide information, clarify situations, resolve problems, and ensure cooperation among individuals.
- Organizational and time management skills to coordinate projects and people, prioritize and track multiple projects simultaneously, and meet critical deadlines.
- Experience with computer hardware and software for word processing, desktop publishing, Excel, web editing and presentation tasks/assignments.
- Familiar with IRB/IACUC.
Graduate degree: Master degree in public health, health administration, or related discipline. Experience producing written materials for profiles/articles and narrative donor reports. Experience interpreting and applying various funding agencies’ technical requirements and procedures.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.