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We have an exciting opportunity to join our team as a Contract Specialist.
In this role, the successful candidate The Contracts Specialist of the Office of Sponsored Programs Administration (SPA) is responsible for the review and negotiation of contracts, grant agreements and other agreements (including sub-awards and sub-contracts) administered by SPA. The position entails processing of all such contracts and liaisoning with sponsoring agencies, collaborating institutions, the Deans Office, the Department, the Principal Investigator, the Office of Science and Research (OSR), the Office of Industrial Liaison (OIL), the Office of Clinical Trials (OCT), the Office of Development (Development), the Office of Legal Counsel (OLC), the Department of Insurance (Insurance), and others. The Contracts Specialist must work as part of a team within the research community to establish contracts, grant agreements and other agreements for the Director of SPAs signature
- Assists the Director of SPA with the review, negotiation and processing of all SPA contracts, grant agreements and other agreements (e.g., marking up the contract based on the form, guidelines, and supervisors instruction; and seeking advice and direction from the Director of SPA, the Office of Legal Counsel (OLC), the Department of Insurance, and other departments when necessary).
- Acts as principal liaison on agreement review, negotiation and processing between SPA and sponsoring agencies (including government, foundation and industry sponsors), collaborating institutions, Principal Investigators, Departments, OSR, OIL, OCT, Development, OLC, Insurance and other NYU offices and individuals involved in SPAs contract review and negotiation, all in accordance with SPAs guidelines and supervisors instructions.
- Sends correspondence and negotiates with external sponsors and collaborating institutions on NYULMCs behalf.
- Identifies and implements useful precedents for the study based on patterns established by previously reviewed contracts.
- Ensures processing of contracts and other award agreements for the Director of SPAs signature (e.g., coordinate with sponsoring agencies, collaborating institutions, Principal Investigators and Departments to obtain the appropriate final documents, coordinate with investigators to make sure all appropriate signatures are obtained, and compile the agreement and all other contractual documentation for the signature of the Director of SPA).
- Obtains all required supporting documents for each agreement including insurance, indemnification, compliance and internal approval documentation as required per the agreement and internal policy.
- Liaises with investigators, research coordinators, Departments, OSR, OIL, OCT and Development regarding contract issues pursuant to SPAs guidelines and supervisors instructions.
- Maintains and updates status of all contracts, grant agreements and other agreements in accordance with SPAs procedures.
- Assists with monitoring budget; alert supervisor of discrepancies and resolve within guidelines; assist with preparing related reports as requested.
- Assists , under the direction of the Director of SPA, with prioritizing SPA office activities (e.g., respond to inquiries using comprehensive knowledge of SPAs activities, policies and procedures).
- Customizes and/or composes letters on own initiative or in response to requests for information.
- Modifies and/or creates databases and complex spreadsheets.
- Maintains current knowledge and processing guidelines of all forms, guidelines, manuals, directives, etc. which apply to the contracting process at the NYU School of Medicine.
- Alerts supervisor to any significant changes in documents requiring managerial review.
- Assists supervisor in development of new forms, guidelines, manuals, and directions in connection with SPA contracting process.
- Demonstrates knowledge of the organizations Service Standards and incorporate them into the performance of duties.
- Performs general word processing duties utilizing intermediate to advanced-level functions.
- Performs copying, scanning, distribution, and filing of all contractual documentation relating to any research projects being processed through the SPA.
- Participates in activities related to systems improvement within SPA.
- Performs other administrative duties as assigned by supervisor.
To qualify you must have a Bachelor’s Degree plus three or more years related experience in research or contracts office OR a Juris Doctorate.Excellent interpersonal, writing and verbal communication skills.Must be able to work and make decisions independently. Must be able to execute faithfully institutional guidelines and directions. Must be able to use PC for analysis and correspondence.Good proofreading skills with moderate to fast, accurate keyboarding abilities
Contract review and negotiation background strongly preferred. Juris Doctorate or Master’s Degree preferred
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
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