Administrative Assistant – NYU Langone Huntington Medical Group

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Assistant – NYU Langone Huntington Medical Group.

In this role, the successful candidate Responsible for providing a wide variety of administrative support coordinates and maintains calendars creates and maintains various reports and databases prepares and processes travel and expense reports arranges weekly conference calls answers office phones sorts mail fax process invoices filing etc and other related administrative duties for an organizational unit or a department Exercises independent judgment in the resolution of administrative concerns and issues Provides back up coverage for Executive Assistants and Project Assistants

Job Responsibilities:

• Performs other duties as assigned
• Administrative Support: Provides administrative support for an organizational unit or a department to maintain and improve the work flow level and efficiency
• Word Processing/Typing: Independently respond to and compose correspondence Types and proofreads memos and reports
• Reports: Gathers data and information from various sources prepares reports based on information compiled responds to requests for information; summarizes database on information compiled from various sources
• Scheduling/Coordinating: Manages calendar makes complex scheduling arrangements involving multiple parties and conferences under minimum direction Setup and coordinate meetings and conferences including teleconferencing and video conferencing cancel meetings based on knowledge of the subject and attendees Recognizes and identifies information that can be disseminated and to whom assists with special events planning May organize travel logistic arrangements and itineraries as needed
• Filing/Mail Distribution: Develops filing systems internal mailing processes and procedures
• Reception/Public Contact: Provides back up support for reception as needed Meets and greets clients resolves non routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party
• Clerical Support: Performs general clerical duties photocopy fax mails and files ect as needed May order office supplies and organize department supply room

Minimum Qualifications:
To qualify you must have a Associate s degree in a related field Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience Proficient in the use of Microsoft Office Word Excel and Access Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems Ability to access e mail electronic calendars and other basic office support software Effective oral written communication interpersonal and customer service skills Ability to proofread documents and write clear concise first draft Ability to type at a speed of at least 50 net words per minute Ability to multi task while paying attention to detail Ability to exercise administrative judgment and assumes responsibility for decisions consequences and results

Preferred Qualifications:
Five years of responsible administrative experience

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,891.92 – $71,656.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here