Administrative Coordinator – Cancer Center

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

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Position Summary:
We have an exciting opportunity to join our team as a Administrative Coordinator – Cancer Center.

In this role, the successful candidate will be responsible for providing administrative support to Cancer Center nursing leadership team. Will coordinate various projects and activities while managing administrative operation.

Job Responsibilities:

• Manage day-to-day administrative operations for Senior Nursing Director and Directors of Nursing.
• Makes complex scheduling arrangements involving multiple parties under minimal direction.
• Coordinates meetings with department of nursing including recruitment, interviews for advanced practice applicants and Chief Nursing Officer (CNO) open staff meetings at ambulatory sites.
• Coordinates annual employee events, including but not limited to influenza vaccination administration for all employees.
• Coordinates clinical staff needs and coverage for office practices.
• Coordinates reimbursement and travel requests for all nurses.
• Serves as the liaison for all MyTime issues with payroll and finance services. Biometrically enrolls all new employees into MyTime and enters schedules for approval by nursing leadership.
• Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate. Organizes and facilitates meetings, conferences, and other special events, as required, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events.
• Supports and coordinates projects, meetings and special events.
• Continually analyzes operating practices & procedures to create new and/or revised methods.
• Uses judgment and discretion to compile, verify, interpret & analyze reports and make recommendations based on subject matter knowledge.
• Develops and distributes records, minutes, documents and agendas.
• Manage relationships with external vendors.
• Manage relationship with Physicians and physician practice administrative staff.
• Coordinates weekend coverage and calendar for all departments.
• Provide administrative support to administrative leadership team as needed.
• Implement new methods and procedures to ensure accuracy and efficiency.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Performs other duties as assigned.

Minimum Qualifications:
To qualify you must have a Bachelor’s Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.

Preferred Qualifications:
Previous experience administering office operations in a healthcare setting preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View NYU Langone Health’s Equal Employment Opportunity (EEO) policy, Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,500.00 – $96,288.02 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here