Research Data Associate – ECHO * must have ARRT OR ARDMS Certification *

Job Responsibilities:

Radiological Duties:

Perform Bone Density Testing (DXA Scans)

• Description: Administer DXA (Dual-Energy X-ray Absorptiometry) scans to study participants as part of the research protocol. This includes ensuring proper positioning of the participant and accurate machine settings for the scan.

Responsibilities:

• Set up and calibrate DXA machine prior to scans.
• Position participants correctly for the optimal scan results. 
• Perform DXA scans following the study protocol to assess bone density. 
• Ensure the radiology equipment is functioning properly, including routine checks for calibration, image quality, and system diagnostics. 
• Record all relevant data and results associated with DXA scans in the study database. 
• Provide technical support during the DXA procedure and assist in troubleshooting minor equipment issues. 

Maintain DXA Machine Compliance

• Description: Ensure that the DXA machines used for scans are compliant with institutional, city, and state regulations through regular maintenance and renewal of necessary certifications. 

Responsibilities:

• Schedule and monitor routine maintenance of the DXA machine. 
• Maintain documentation of machine certifications and compliance records. 
• Ensure all required regulatory inspections and certifications are up to date. 
• Collaborate with technical staff to resolve any compliance or maintenance issues related to DXA equipment. 

Database Management for Radiological Data

• Description: Maintain accurate records of all radiological tests, including DXA scan results, in a dedicated research database. 

Responsibilities:

• Input radiological data into the study’s electronic health record (EHR) or database system. 
• Ensure accurate and secure storage of all radiological results. 
• Monitor and report any discrepancies or missing data related to radiological issues. 

Non-Radiological Duties

Participant Coordination and Communication

• Description: Serve as the primary point of contact for participants, managing their journey through the study while ensuring compliance with protocols and maintaining clear communication.

Responsibilities:

• Obtain informed consent through various communication methods (in-person, phone, electronic), explaining study objectives, procedures, risks, and benefits clearly. 
• Ensure all informed consent documentation is completed accurately and securely stored. 
• Coordinate participant scheduling, confirmations, cancellations, and rescheduling to ensure efficient study flow. 
• Conduct follow-up calls with participants to confirm attendance, collect questionnaire data, and address and study-related concerns. 
• Maintain detailed records of all participant interactions in the study database. 
• Address participant inquiries promptly and professionally, ensuring clarity and comfort throughout their participation in the study. 
• Support participants in completing dietary and physical activity questionnaires, and assist with any clarifications needed. 
• Maintain a welcoming and professional environment to foster participant trust and cooperation.

Data and Sample Collection

• Description: Collect and manage clinical data and biological samples while ensuring adherence to study protocols, safety standards, and regulatory guidelines. 

Responsibilities:

• Collect biospecimens (e.g. blood, urine) from participants safely and accurately, following all protocol guidelines. 
• Label, document, and transport samples to the lab while ensuring proper safety and preservation procedures. 
• Prepare and manage sample collection kits and ensure availability of necessary supplies. 
• Collect clinical data such as body measurements, blood pressure readings, and dietary information through direct measurement or participant interviews. 
• Administer non-radiological study assessments (e.g. dietary/activity questionnaires, anthropometric measurements, chart abstractions, and EHR reviews). 
• Ensure all data and sample collection activities are thoroughly documented and accurately entered into the study database. 
• Perform follow-up assessments as needed to ensure completeness of collected data. 

Data Management and Analysis

• Description: Support data integrity through accurate entry, cleaning, and analysis while assisting in generating meaningful insights for the study.

Responsibilities: 

• Enter collected data (e.g. survey responses, clinical measurements, biospecimen details) into study databases accurately and efficiently. 
• Perform routine data cleaning to ensure consistency and accuracy. 
• Generate reports and summaries from study data to support participant tracking, follow-ups, and analysis. 
• Assist in analyzing study data and participate in team discussions about data interpretations and findings. 
• Ensure proper documentation and secure storage of all study-related data. 

Operational Support and Logistics

• Description: Provide logistical and operational support to ensure smooth study operations, including managing inventory, supplies, and study materials. 

Responsibilities:

• Develop and manage electronic study forms and participant-facing documents. 
• Track inventory of supplies, including sample kits, study materials, and equipment, ensuring sufficient stock at all times. 
• Restock materials as needed and report shortages promptly to supervisors. 
• Support logistical needs such as scheduling, report generation, and operational planning for participant follow-ups. 
• Assist team members with administrative or ad-hoc tasks as needed. 

Participant Compensation and Documentation

• Description: Administer participant compensation and maintain accurate documentation for auditing and compliance purposes. 

Responsibilities:

• Issue participant payments in a timely manner following study protocols.
• Maintain detailed and accurate documentation of participant compensation records. 
• Ensure compliance with financial documentation and reporting standards. 
• Address participant inquiries regarding compensation promptly and professionally. 

Team Collaboration and Flexibility

• Description: Actively contribute to team efforts, maintain professionalism, and adapt to the evolving needs of the study. 

Responsibilities:

• Work collaboratively with team members to meet study goals and deadlines. 
• Maintain open and professional communication with colleagues, participants, and other stakeholders. 
• Be flexible with working evening and weekend hours as required by study protocols. 
• Travel between clinic sites as needed to support study operations. 
• Take on additional responsibilities and tasks as assigned by supervisors to support study objectives.