Part-time Research Coordinator

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Research Coordinator.

In this role, the successful candidate is responsible for providing direct data and/or clinical research in support of a clinical trial aiming to improve care for persons living with dementia and their care partners. To perform this job successfully, an individual must be able to communicate in both English and Spanish in working with the study population in conducting study subject enrollment and follow-up interviews. Works with School of Medicine and Medical Center staff and departments, including Directors, Managers, Clinical Information Systems, Research Nursing, and Regulatory Services. Will interface with patients and their families and study collaborators in external organizations. This position is ideal for anyone looking to gain experience working with both clinical and research teams.

Job Responsibilities:

• Utilizes established methodologies to collect patient information for the research project(s); gathers and compiles data, statistics and other materials as needed. Inputs clinical and non-clinical data into the database and or case report forms. Extracts data for publications, or provides data collection from outside physicians’ offices. May perform library searches and retrieve reference materials from various sources; request articles from medical journals.
• May complete assessments on study subjects/patients per protocol (with proper training); continue to follow- through with items and patients as part of research study. Will be required to travel to study initiation (that is, where sponsor teaches protocol to PI and CRC).
• Initiates and continues regular contact with patients; encourages visit reminders and compliance to research; ensures contact with patients and their families is courteous, effective, professional and cooperative.
• Acts as an internal auditor during quarterly internal audits for other studies, is aware of study regulatory status and keeps an up to date copy of regulatory documents.
• Demonstrate knowledge of policies and procedures of the host institution where the study is being conducted, including the regulatory requirements such as IRB and other approvals if necessary.
• Interacts with patient/subject and families in a courteous and professional manner. Collaborates with various personnel that may be involved in assisting with specific aspects in the study.
• Screens potential participants across NYULH and partner institutions across New York City. Will assist in recruiting eligible participants through connections made by program leadership, participant referrals, and announcement at existing didactic sessions (e.g. noon conference for medicine residents). Obtains informed consent from participants.
• Compiles data and assists in consolidating and analyzing data for presentation to sponsoring and regulatory agencies. Reviews data with supervisor and then provides reports to all parties (e.g., data and safety monitoring committee, the principal investigator, sponsoring agency, etc.) on the progress of the study.
• Ensures protocol compliance. Follows standard steps regarding eligibility criteria, follow-up process and documentation.
• Provides timely and complete updates to study team members regarding changes to workflow or patient-related specific needs according to protocol modifications.
• Maintains trackers to ensure patients remain compliant with study specific requirements and tasks.
• Protects patient confidentiality and PHI and comply with HIPAA.
• Continuous Learning – Position requires ongoing continuing education in all areas of research development (training programs are provided through the SOM). Promotes own professional growth and development in research role and maintains current expertise in area of practice. Serves as a resource to peers and works collaboratively with other disciplines within the area of expertise.
•  Reporting and Analysis – Prepares brief reports to share preliminary findings. Provides updates on study progress to the study team including Principal Investigator.
• Performs other duties as assigned and additional responsibilities as needed including but not limited to: supporting the development of SOPs, protocol changes, and preparation of study-related materials.

Additional Position Specific Responsibilities:
– Conduct enrollment and follow-up interviews telephonically.
– Travel to multiple clinical sites within the enrollment catchment area

Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field.
Minimum of two years of progressively responsible project coordination experience, preferably in a research setting.
Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
Ability to work within a team environment as well as independently.
Commitment to continuous learning as required by department administration.
Ability to operate research related equipment
Ability to work and make decisions independently.
Time management skills and ability to multitask.
Ability to identify, analyze and solve problems: Ability to work well under pressure.

Preferred Qualifications:
Fluency in Spanish required.
Clinical Research Coordinator (CRC) Certification is preferred (required in some disciplines).
Knowledge of basic medical terminology is preferred.
Experience working in an Academic Medical Center preferred
Prior experience in a health care settings and/or research level interviews.
Prior patient education experience

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $35.35 – $36.00 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here