Research Coordinator

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation’s largest dental residency program, and New York State’s largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Research Coordinator.

In this role, the successful candidate The mission of the FHC Research Office is to lead and support research, evaluation, and data analysis for quality improvement (QI) projects at the Family Health Centers at NYU Langone (FHC). This work will contribute to core goals of the FHC, which are to deliver high-quality primary care to vulnerable individuals and families; use QI practices to reduce health disparities and improve health equity; and provide community-based social services to the populations we serve. As we build the team and infrastructure to accomplish this mission, we are excited to bring aboard a research Program Coordinator (PC).
The research Program Coordinator (PC) will be responsible for providing moderate to advanced range of coordination, administration, and project management of a program of activities at the FHC to achieve the strategic mission of the FHC Research Office. The PC will assist with managing processes to review proposed research studies. They will assist with grants administration, community-oriented event planning, study coordination, and monitoring activities. They will support the administration of processes for data extraction from the FHC electronic health record (EHR) system for research. The PC will support, for select studies, research recruitment, enrollment, and data collection activities. They will provide administrative coordination support to the Medical Director of Research and Director of Clinical Research. They will serve as liaison with faculty and staff, residents, and other departments at the FHC, NYU, and other partners as required and work under general direction of the Director of Clinical Research.

Job Responsibilities:

Job Responsibilities

Coordinate the FHC Research Committee review process and steering of new and ongoing research projects:

• Maintain and update project management system with information about meeting dates, discussions, and decisions. Document and monitor project activities, timelines, goals, and publications. Organize and store project reports and documents. 
• Schedule meetings involving research teams and relevant FHC teams. 
• Assist Director of Clinical Research to liaise with FHC finance office to ensure grant documents are produced in time for internal and external submission and reporting deadlines. 
• Attend meetings and take meeting notes. Maintain records in project management documents.

Support strategic monitoring of a portfolio of research and evaluation studies:

• Maintain inventory of research, QI-research, and evaluation projects. Coordinate with research teams and internal FHC contacts to clarify and update information about projects and publications. Generate summary reports for internal and external dissemination.
• Track FHC clinician, staff, and residents involvement in research projects and participation in academic and professional conferences.

Coordinate outreach and dissemination of FHC research program and studies:

• Plan events, such as the annual Community Research Exchange. 
• Assist in the creation of an internal website for the FHC Research Office.
• Support the administration of pilot project funding awards and other collaborative initiatives with NYU.
• Keep track of conferences or events at which the FHC could present research and QI-research, drawing on NYU resources for help with this.

Support select FHC-based research studies

• Assist with IRB submissions 
• Assist with identifying eligible study participants, recruiting, and enrolling subjects into research studies. Assist in the informed consent process and ensure study participants comprehension of the research.
• Assist with developing research databases for projects and enter research data into study-specific databases as required.
• May complete assessments on study subjects/patients following protocol (with proper training)
• Assist with manuscript submission

Administrative coordination support for the CMO Office, the Medical Director of Research and Network Medical Director of Pediatrics including:

• Schedule and coordinate meetings and plan events.
• Draft and revise PowerPoint presentations as needed.
• Assist with onboarding of residents when needed (including collection of pertinent documents and demographic information, ensure completion of New Innovations checklists, scheduling of EPIC training, facilitating EPIC access, maintain New Innovations records, troubleshooting, and responding to inquiries.)
• Additional tasks as requested

Minimum Qualifications

• To qualify you must have a Bachelor’s Degree or equivalent in business administration, health care administration or related field.
• Minimum of two years of progressively responsible project coordination experience, preferably in an academic research setting.
• Proficiency in using various Microsoft Office applications such as World, Excel, Power Point, and Outlook.
• Effective oral, written, communication, interpersonal skills.
• Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external departments and organizations.
• Ability to work within a team environment as well as independently.
• Ability to multitask and prioritize work volume; identify, analyze, and solve problems; work well under pressure; and adjust to changing priorities.
• Ability to plan and organize schedules with a focus on key priorities.
• Attention to detail in all tasks, including organization, planning, and communication.
• Bilingual Spanish language proficiency preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

Family Health Centers at NYU Langone’s network provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view Family Health Centers at NYU Langone’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Other
• Industries: Hospitals and Health Care

Minimum Qualifications:
To qualify you must have a Bachelor’s Degree or equivalent in business administration, health care administration or related field. Minimum of two years of progressively responsible project coordination experience, preferably in an academic research setting. Proficiency in using various Microsoft Office applications such as World, Excel, Power Point, and Outlook. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external departments and organizations. Ability to work within a team environment as well as independently. Ability to multi task and prioritize work volume; identify, analyze, and solve problems; work well under Pressure. Willingness to complete training and receive certification to perform EKG and phlebotomy if required

Preferred Qualifications:
Bilingual Spanish language proficiency preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

Family Health Centers at NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

Family Health Centers at NYU Langone is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Family Health Centers at NYU Langone’s Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $33.00 – $96,254.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here