Research Program Manager

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Research Program Manager.

In this role, the successful candidate will be responsible for providing broad range of complex program coordination. Responsible for the development, promotion, direction and coordination of assigned programs, including program design, budget, staffing, logistics, and other supportive functions. Develops and implements new research strategies for specific projects. Facilitates the administration of departmental activities (recruiting and on boarding process, following up with study/program participants, submitting IRB/OCT papers if applicable, developing annual program budget, scheduling meetings, planning, organizing and coordinating seminars, training and other related activities) for a program leader or department. Works autonomously and with limited oversight.

Job Responsibilities:

• Grants Administration: Prepares grant applications, reports as to status of grants and proposal submission as required by the department if applicable, including researching for donators and funding sources, contacting connections, searching grants requirements, deadlines and might prepare the proposal. Might develop business plans to identify areas of research and grant opportunities. Identifies new funding opportunities and sources for research grants. Prepares grants proposal (coordinates reviews and compiles contracts and reviews and edits contents); Initiates and manages grants. Identifies items affecting the establishment or awarding of grants. Follows up and coordinates resolution of all issues and resolves processing problems.  Provides guidance and assistance in budget preparation and interpretation of funding agency regulations and requirements. Collects and organizes required paperwork for submission as required for the grant. Oversees preparation of just-in-time materials, and subcontracts/consortium submission records as needed. Works with the Neurology Finance team and the Director of Operations to facilitate post award activities of funded awards.
• Program Support: Might recruit, hire, train, and supervise clerical and administrative staff, trainee and volunteers for the program and ensures all office policies and procedures are being implemented. Might require nation wide recruitment for study participants, phone screening, data collection and records keeping.
• Scheduling & Coordinating: Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, ordering food,) and other related activities. May oversee staff assigned to this responsibility.
• Participates in special projects and performs other duties as required.
• Budget: Participates in the development and administration of program budget. Responsible for the budget management and resources allocation and assist the department with following up accounts payable/receivable accounts. Reviews workflow and recommend improvement if applicable to ensure appropriate cycle times and efficiency. Reviews sponsor-proposed budgets for adequate coverage and recommends changes as appropriate. Contribute and propose edits/corrections to the development and direction of proposed budgets, renewal budgets, and contracted statements of work. Reconciliation, management, and tracking of study milestones, participant payments, core lab service invoicing
• Project/Program coordination: Uses judgment to provide coordination for program activities to a program leader, department or organizational unit in the planning, preparation, organization, analyses, coordination and delivering of projects and programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Coordinates/Communicates program activities with concerned parties including vendors and users. Develops, prepares and revises training materials, develops educational curriculum, database management and ensures satisfaction of end users through surveys and other measurement tools. Coordinates special technical trainings relative to program (e.g., statistical software).
• Reports: Prepares and issues reports within established procedures. Analyses findings/data and presents recommendations. Prepares and review documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.
• Research Activities: Gathers, collects data from different parties, ensures accuracy and analyzes findings and presents recommendations as applicable. Responds to requests for information, summaries, and data based on information compiled from various sources. Plans, develops materials and presentations for training and educational sessions, departmental seminars and other activities.Reviews study regulatory status. Manage and oversee the trial start up activities including development/revision of the final protocol, template informed consent for site use, assist and review IRB submissions and respond to queries, negotiating budget terms,etc. 

Minimum Qualifications:
To qualify you must have a Master’s Degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage. Supervisory experience. Experience with coordination of clinical trials and pre- and post-award grants administration.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 – $135,541.73 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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