Secretary I

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

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Position Summary:
We have an exciting opportunity to join our team as a Secretary I.

In this role, the successful candidate is responsible for providing basic support services for Facilities Management Department Work/Control Center. Processing invoices following a three-way match mechanism, back-orders, packing-slips. Request and track Uniforms for L810 and 1199 staff, two-way radios. Serve as backup to dispatchers as needed. Assist with issuing materials and receiving inventory as needed. Process charge-outs ensuring that the inventory system is maintained up-to-date.

Job Responsibilities:

• Approves and signs off on invoices for materials ordered for stock ensuring that prices and quantities match releases.
• Acknowledges alarms and processes work orders.
• Maintains information for the section in accordance with departmental policies and procedures.
• Maintains confidentiality of all information regarding, faculty and staff. Acts ethically and upholds professional, institutional, and personal codes of ethics.
• Responsible for generating reports such as: Uniform charges, monthly expenditure for all shops, aging reports on all invoices processed, and general stockroom information as requested.
• Sets up and maintain files and records for area.
• Performs support functions to ensure the smooth operation of the department
• Assists training employees in computer system operations
• Maintains cooperative and professional relationships with physicians, nurses, visitors, vendors and staff.
• Serves as a backup when the Stockroom Coordinator is out, by monitoring the day to day operation, ordering materials, and assigning work to the staff as needed.
• Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures.
• Approves and signs off on invoices for materials ordered for stock ensuring that prices and quantities match releases.

Minimum Qualifications:
To qualify you must have a High School Diploma. Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required. Basic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills required. Ability to complete multiple tasks efficiently and thrive in a team work environment.

Preferred Qualifications:
Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $53,415.71 – $53,415.71 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here