Recruitment Coordinator

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women’s imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital—Suffolk, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Recruitment Coordinator.

In this role, The recruitment coordinator provides support to the Talent Acquisition team by facilitating the onboarding of candidates through the human resource employment process. The recruitment coordinator handles the pre-hire process for all external hires. This position is responsible for providing support to human resources including, but not limited to performing customer service functions, scheduling pre-employment paperwork, preparing correspondence for new employee files, meeting with candidates to discuss paperwork, record and file maintenance, updating documents into appropriate employee files, background checks, employee health scheduling, licensure verification, and assisting with internal and external job fairs. Supports Social Spaces at the campus to promote and recognize the teams and engage talent, will also share photos for social media placement. Utilizes independent judgement and may deviate from standard practices to accomplish goals. Assists with HRIS entry on new hires when necessary and other duties, as assigned.

Job Responsibilities:

• Pre-boarding tasks to include scheduling new hire visits, enter appointment into Epic and RedCarpet, coordinate visit with immigration if necessary, initiate background check, verify education, SCR/SEL check, employment verifications, certification/license verification along with O.M.I.G., O.I.G., and SAM.
• Onboarding tasks to include review background check results, meet new hire for processing, scan/upload documents into RedCarpet, have completed files reviewed for compliance. 
• Assist new hires in completing employment paperwork, process badge, verify employment eligibility (I-9 documentation and maintains it is the current information) and other pertinent applicable on-boarding forms.
• Accountable for the completion and accuracy of files.
• Audit new hire folder for completion and provides sign-off.
• Coordinates monthly Social Spaces road shows and participates in the road shows.
• Prepares for and attends job fairs with the Talent Acquisition team.
• Ensures timely and accurate documentation in the applicant tracking system for compliance (back up as needed).
• Cultivate and manage relationships with partners to provide service excellence and expertise.
• Greet incoming visitors and direct them to the appropriate staff member.
• Answers telephone calls, takes and relays messages, and provides callers with routine factual information in accordance with policies.
• Maintain supply of HR forms for employee use.
• Locate, retrieve, and deliver materials from files as requested.
• Prepares documentation, e.g., memos, emails, letters.

Other duties as assigned.

Minimum Qualifications:
To qualify you must have a High School Diploma or GED and three to five years (3-5) progressively more responsible related work experience in high volume, fast paced environment.
Professional interpersonal and customer-service skills and maintain high confidential information.
Must be flexible and able to multi-task, prioritize and meet deadlines.
Excellent organizational, analytical and critical-thinking skills.
Highly detail-oriented.
Must be proficient with MS Office skills (Word, Excel and Outlook)
Strong written and oral communication skills
Professional interpersonal skills
Ability to concentrate and pay close attention to detail up to 80% of work time
Basic analytical skills
Ability to work collaboratively with all staff members
Professional interpersonal skills

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,988.12 – $73,000 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.