Contract Specialist

Job ID: 1154446_RR00114259

Facility: NYU Grossman School of Medicine

Position Type: Full-Time/Regular

Shift: Day

Schedule: Monday – Friday 9:00 am – 5:00 pm

Department: Legal/Compliance, NYU Grossman School of MedicineOSR-Contracts (S1209)

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NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
 
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
 
 
 
Position Summary:
 
 
We have an exciting opportunity to join our team as a Contract Specialist.
 
 
 
NYU Langone Health is the Coordinating site for a major NIH grant to study Post-Acute Sequelae of SARS-CoV-2 Infection (PASC) or Long COVID. This 4 year initiative aims to answer key research questions needed to advance the scientific community’s understanding of Long COVID and discover effective therapeutics to address it. The Contract Specialist position is part of the Clinical Science Core (CSC) whose purpose is to coordinate the development and implementation of master protocols; to provide expertise in clinical protocol design, implementation; and execution of large clinical research studies for the PASC grant. This is an interdepartmental effort that spans the Office of Science and Research, Department of Medicine, Department of Population Health and Medical Center IT
 
 
The Contracts Specialist of the Office of Sponsored Programs Administration (SPA) is responsible for the review and negotiation of contracts, grant agreements and other agreements (including sub-awards and sub-contracts) administered by SPA. The position entails processing of all such contracts and liaisoning with sponsoring agencies, collaborating institutions, the Deans Office, the Department, the Principal Investigator, the Office of Science and Research (OSR), the Office of Industrial Liaison (OIL), the Office of Clinical Trials (OCT), the Office of Development (Development), the Office of Legal Counsel (OLC), the Department of Insurance (Insurance), and others. The Contracts Specialist must work as part of a team within the research community to establish contracts, grant agreements and other agreements for the Director of SPAs signature.
 
 
 
Job Responsibilities:
 
 
 
Assists the Director of SPA with the review, negotiation and processing of all SPA contracts, grant agreements and other agreements (e.g., marking up the contract based on the form, guidelines, and supervisors instruction; and seeking advice and direction from the Director of SPA, the Office of Legal Counsel (OLC), the Department of Insurance, and other departments when necessary).
Performs other administrative duties as assigned by supervisor.
Participates in activities related to systems improvement within SPA.
Performs copying, scanning, distribution, and filing of all contractual documentation relating to any research projects being processed through the SPA.
Performs general word processing duties utilizing intermediate to advanced-level functions.
Demonstrates knowledge of the organizations Service Standards and incorporate them into the performance of duties.
Assists supervisor in development of new forms, guidelines, manuals, and directions in connection with SPA contracting process.
Alerts supervisor to any significant changes in documents requiring managerial review.
Maintains current knowledge and processing guidelines of all forms, guidelines, manuals, directives, etc. which apply to the contracting process at the NYU School of Medicine.
Modifies and/or creates databases and complex spreadsheets.
Customizes and/or composes letters on own initiative or in response to requests for information.
Assists , under the direction of the Director of SPA, with prioritizing SPA office activities (e.g., respond to inquiries using comprehensive knowledge of SPAs activities, policies and procedures).
Assists with monitoring budget; alert supervisor of discrepancies and resolve within guidelines; assist with preparing related reports as requested.
Maintains and updates status of all contracts, grant agreements and other agreements in accordance with SPAs procedures.
Liaises with investigators, research coordinators, Departments, OSR, OIL, OCT and Development regarding contract issues pursuant to SPAs guidelines and supervisors instructions.
Obtains all required supporting documents for each agreement including insurance, indemnification, compliance and internal approval documentation as required per the agreement and internal policy.
Ensures processing of contracts and other award agreements for the Director of SPAs signature (e.g., coordinate with sponsoring agencies, collaborating institutions, Principal Investigators and Departments to obtain the appropriate final documents, coordinate with investigators to make sure all appropriate signatures are obtained, and compile the agreement and all other contractual documentation for the signature of the Director of SPA).
Identifies and implements useful precedents for the study based on patterns established by previously reviewed contracts.
Sends correspondence and negotiates with external sponsors and collaborating institutions on NYULMCs behalf.
Acts as principal liaison on agreement review, negotiation and processing between SPA and sponsoring agencies (including government, foundation and industry sponsors), collaborating institutions, Principal Investigators, Departments, OSR, OIL, OCT, Development, OLC, Insurance and other NYU offices and individuals involved in SPAs contract review and negotiation, all in accordance with SPAs guidelines and supervisors instructions.
 
 
 
Please note this position is open to hybrid and remote working conditions.
 
The remote position is only open to candidates that permanently reside in the following states: New York, Vermont, New Hampshire, Pennsylvania, New Jersey, Connecticut, Massachusetts, Rhode Island, Delaware, Maryland, Washington DC, North Carolina, Minnesota, Georgia, Florida, Colorado, Utah, California, Oregon and Washington. 
 
 
 
Minimum Qualifications:
 
To qualify you must have a Bachelor’s Degree plus three or more years related experience in research or contracts office OR a Juris Doctorate.
Excellent interpersonal, writing and verbal communication skills. Must be able to work and make decisions independently.
Must be able to execute faithfully institutional guidelines and directions.
Must be able to use PC for analysis and correspondence.
Good proofreading skills with moderate to fast, accurate keyboarding abilities
 
 
 
Preferred Qualifications:
 
Contract review and negotiation background strongly preferred. Juris Doctorate or Master’s Degree preferred
 
 
 
Qualified candidates must be able to effectively communicate with all levels of the organization.
 
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
 
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
 
View Know Your Rights: Workplace discrimination is illegal.
 
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 – $94,538.22 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
 
To view the Pay Transparency Notice, please click here

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

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About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

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Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.

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Frequently Asked Questions

We offer different employment options to fit every schedule and talent area of interest. These options include full time, part time, per diem, internship, and temporary.
We are growing rapidly and are always looking for exceptional people to join our organization. New positions are posted to our careers site daily.
We update our job postings daily.
All applications should be submitted by clicking the “Apply for This Position” button on any job listing.
To search and apply for our available temporary opportunities, use the Job Search function, which is accessible on the home page and other careers site pages. NYU Langone has various temporary opportunities, including our In-House Temporary Staffing Program. The Program is designed to place highly skilled individuals in temporary assignments throughout NYU Langone to help our departments meet their commitment to quality patient care, research, and operations. These individuals are temporary employees within NYU Langone and adhere to all NYU Langone policies and guidelines.
Paid internship opportunities can be found on our careers site by searching via the Job Search function. Unpaid internships are organized by department. You can explore our departments at NYU Langone to find an internship opportunity that suits your educational endeavors. Additionally, please visit the internship page to learn more about our internship opportunities.
Yes, an email address is required to complete the online application. You must have an active email account, as you will receive email notifications once your application has been received.
In order for your resume to be submitted successfully, it should be in one of the following supported formats: .pdf, .txt, .rtf, .doc, .docx, or .html.
You will receive an email confirmation after you have completed the online application process. To ensure that the information you submitted was completed accurately, you are encouraged to log in to your account and review your information. You will also receive an email confirmation after successfully applying for a specific position. To check the status of your application, please click Check Application Status .

Current employees can check application status on the Steps for Success Career Portal .