Finance Project Manager
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- 1135320_RR00097445
- Research, NYU Grossman School of Medicine, Research Administrative POD #1 (S2132)
- Full-Time/Regular
- NYU Grossman School of Medicine (SOM)
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- Monday – Friday 9:00 am – 5:00 pm
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
Working at NYU Langone Health
NYU Langone Health isn’t just a healthcare system; we’re also a research hospital with a mission to advance science and improve healthcare. We offer a collaborative approach to research that spans disciplines, pairing outstanding scientists with exceptional clinical researchers. This approach sparks new ideas and discoveries that lead to innovative advances in preventing, diagnosing, and treating disease. With access to state-of-the-art technologies and facilities, our scientists and researchers have pioneered groundbreaking medical treatments used around the world.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
Job Details
Position Summary:
We have an exciting opportunity to join our team as a Finance Project Manager.
This role will lead a team of Financial Analysts who manage the finances of a sponsored projects portfolio for assigned Divisions Departments and/or Programs Responsibilities include direct management and supervision of Sr FAs and FAs; management of a sponsored projects portfolio including budgetary and financial oversight for the PI s portfolio; communicate organized accurate and timely financial data to principal investigators departmental and POD leadership sponsors and others They will implement and enforce policies and standard operating procedures to ensure compliance with institutional and sponsor rules regulations and generally accepted accounting procedures Provide formal/informal training to departmental employees investigators and staff on internal and external systems operations and processes Maintain a strong customer service oriented environment The effectiveness of this position is tied directly to the incumbent s knowledge of and ease with the varying requirements of each sponsor in award management particularly professional expertise in the management of federal awards
Job Responsibilities
Job Responsibilities:
- Operations Management and Administrative Leadership
- Oversee the duties of a team of Financial Analysts FA including coaching training performance evaluation and change management
- Provide leadership in the recruitment training assessment and retention of FAs
- Work closely with the Director and Associate Director of Research Administration and Departmental leadership to develop organize maintain and manage needs for supporting the growing Research portfolio
- Provide oversight of the financial management of all sponsored grants and contracts under their team in compliance with NYUGSOMs policies project deliverables and sponsors regulations
- Oversee the creation and utilization of reports to monitor all aspects of faculty portfolios
- Work closely with the Research Finance Operations office to develop and maintain tools processes templates and standard operating procedures SOPs designed to support the operations for effective portfolio management
- Analyze financial data using workload and deliverable metrics to develop and implement strategies for performance improvement
- Collaborate with the Pre Award team on active awards and the transfer of grant applications for new investigators
- Contribute to ongoing process improvement including the development of policies and procedures educational and training programs
- In collaboration with pre award provide faculty and leadership with portfolio summaries new awards budget reconciliation allocations holding accounts PO effort certification completion closeouts etc for each division under the team
- In alignment with RFO implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations
- Review communicate and implement updates of the Uniform Guidance policies and other standard operating procedures
- Provide guidance and training on the use of job aids templates and other tools to enhance efficiency in performing daily tasks and to inform future financial planning and decision making
- Participate in institutional initiatives related to process improvement
- Partner with investigators to ensure that FAs are maintaining an optimal level service in managing their portfolio
- Engage with investigators division administrators and center administrative directors to solicit feedback for optimal FA support
- Engage with other research stakeholders such as Pre Award RFO CRSU and other institutional entities to support cross collaboration across the award lifecycle
- Coordinate and facilitate training for new FAs in preparation for a smooth portfolio transition
- Function as an expert for all aspects of grants portfolio management addressing queries/issues
- Communication and Customer Service Management
- Develop professional relationships and partnerships with investigators division administrators HR finance and other departments
- Respond to all communications in a timely fashion i e within 2 business days understand and address their needs
- Encourage teamwork and take a lead role in maintaining and improving overall collaboration
- Provide guidance to departmental administrators investigators and research support staff on the financial and proposal systems operations and processes
- Communicate complex financial information and other issues with the Associate Director of Research Administration
- Participate in special projects and other improvement and change management initiatives
Additional Position Specific Responsibilities:
Key Competencies: Expert knowledge of principles of grants/contract management and sponsor proposal and award policies and procedures particularly those of the National Institutes of Health Expert knowledge of polices and regulations governing federal funding and accompanying compliance issues Expert proficiency in NIH grants and sponsored projects funding management Advanced proficiency with office software Microsoft Office including word processing spreadsheet presentation and database software Word Excel PowerPoint Access Advanced proficiency with electronic research administration systems Excellent verbal and written communications skills Excellent customer service skills Excellent interpersonal skills Excellent time management skills Excellent organizational skills Strong leadership skills Strong critical thinking / problem solving skills Strong analytical skills Ability to maintain confidentiality and professionalism Ability to gather analyze and make recommendations/decisions based on data Ability to convey complex or technical information in an easy to understand manner Ability to collaborate with stakeholders at all levels General Research Administration and Special Projects Review investigator portfolios and participate in the development/coordination of long range plans and funding strategies for activities of assigned PIs; Stay informed with federal NIH in particular state and other sponsor and agency requirements policies and notify appropriate personnel of changes to policies and procedures; Prepares reports of application activity and customized reports as requested; Assists in maintaining sponsor and project files with up to date information regarding portfolio review ADQs awards and policies; Assist with Time and Effort Reporting Assist with assigned PIs Other Support and continuation records when needed
Qualifications
Minimum Qualifications:
To qualify you must have a Bachelor s degree required as well as a minimum of 3 years of experience managing complex sponsored research portfolios on the post award Successful candidate must have a thorough understanding of policies and procedures to ensure that research practices are in accordance with institutional and sponsor guidelines Demonstrated knowledge of the successful post award financial management of sponsored projects Candidate must have a proven ability to work in a fast paced environment meet deadlines for portfolio and ADQ reviews and manage several projects simultaneously
Preferred Qualifications:
Masters degree preferred Ideal candidate would have extensive understanding of related federal and state rules regulations policies and procedures as well as the ability to interpret those of other sponsoring agencies In addition preference is given to candidates with outstanding verbal and written communication skills and an extensive knowledge of business administration including both budgetary and sponsored program management at an academic medical center
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $97,589.95 – $121,539.60 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Organization
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
How Our Employees Grow
Jason A.
Data Analyst
“NYU Langone Health offers an abundance of opportunities to grow and develop in a healthy work environment. I enjoyed using NYU Langone’s training curriculum courses in business to support my career progression and I also utilized the Tuition assistance program to obtain a Master of Public Health (MPH). I’m proud of my work and what the organization represents to New York City and the surrounding communities.”
Tiffany M.
Research Coordinator
“The collaborative and supportive environment at NYU Langone Health has cultivated a sense of camaraderie that makes coming to work each day incredibly fulfilling. I am grateful for the mentorship provided by my esteemed faculty members, which has played a vital role in my professional development. NYU Langone has also provided me with incredible opportunities to learn and grow through their tuition assistance to pursue my Master of Public Health (MPH) at New York University and in-house training curriculum.”
Tanisha D.
Program Coordinator
“I saw that there were many opportunities to grow within the organization and used the tuition remission offering at NYU Langone Health to obtain my master’s degree. NYU Langone celebrates their employees and genuinely wants to hire from within, so take advantage of the resources available to you and speak to members of the Talent Acquisition Team, who are helpful.”
Ivelisse M.
Division Administrator, Hematology and Medical Oncology
“NYU Langone Health is truly a place full of endless opportunities for growth. I’ve always been fortunate to have great managers who fostered my desire to learn, innovate, and grow. My experience at NYU Langone has shaped me into who I am today. Here, you are part of a community and a family ― it is more than just a job, it is something to be proud of.”
Terry L.
Sr. Research Coordinator―Psychiatry Mood & Anxiety Disorders
“Working here has been incredibly fulfilling. I would encourage my fellow veterans to follow in my path at NYU Langone Health. What started as an internship has led to a 22-year career. I hope to pursue my doctorate degree net, thanks to the generous benefits available to me.”.
Kai-ama H.
Associate Director, ParentCorps
“My favorite moment is when a previous supervisor recognized my potential and asked me to consider becoming a supervisor. I was hesitant but her encouragement, belief in my abilities, and desire to see me grow, propelled me into becoming a leader. It changed what I believed was possible for me. If you are looking for a challenging work environment to leverage the skills you already have while building new expertise, NYU Langone Health is the place to be!”
Latoya K.
Program Manager
“NYU Langone Health’s reputation was a motivating factor in building my career here. As a world-renowned institution at the forefront of medical advancement, NYU Langone provides staff with various training courses that allow for further career development.”
Haleigh T.
Senior Residency/Fellowship Program Coordinator
“My motivation to build a career at NYU Langone Health is to continue to work for an institution that values and celebrates its team members and promotes professional advancement. I feel that my role on the NYU Langone team makes a difference because of my contribution to its educational mission through my work with the fellows and faculty in their educational and professional pursuits.”