Division Administrator – Neurology – 100% onsite
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- 1125859_RR00089929
- Research, Neurology (S603), NYU Grossman School of Medicine
- Full-Time/Regular
- NYU Grossman School of Medicine (SOM)
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- Monday-Friday; 9:00AM-5:00PM
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
Working at NYU Langone Health
NYU Langone Health isn’t just a healthcare system; we’re also a research hospital with a mission to advance science and improve healthcare. We offer a collaborative approach to research that spans disciplines, pairing outstanding scientists with exceptional clinical researchers. This approach sparks new ideas and discoveries that lead to innovative advances in preventing, diagnosing, and treating disease. With access to state-of-the-art technologies and facilities, our scientists and researchers have pioneered groundbreaking medical treatments used around the world.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
Job Details
Position Summary:
We have an exciting opportunity to join our team as a Division Administrator.
In this role, the successful candidate provides leadership support and overall administrative direction for the academic clinical department which includes the management of non-physician staff. In conjunction with the Chair and leadership of the Medical School and Hospital, develops and implements strategic goals related to management of the department, program development and related issues. Develops and coordinates new programs and oversees their management.
Job Responsibilities
Job Responsibilities:
- Communicates new policies and procedures and regulatory changes impacting the department or division with medical and non-medical staff as indicated. Establishes mechanisms/processes that facilitate compliance and assist in reinforcing hospital and school policy changes and regulatory requirements.
- Adheres to department guidelines concerning sick time, vacation, personal days, other paid/unpaid leaves.
- Plans, develops and recommends new programs for the Department. Establishes annual goals based on the goals of the Chair and the overall department and the mission of the institution.
- Manages the entire non-physician staff within the department. Directs and coordinates administrative personnel to assigned tasks and projects.
- Respects the privacy of others and maintains confidentiality of all patient, physician, school, and hospital-related information.
- Makes good judgments which are based on gathering and analyzing, factual and objective data; is able to interpret policies/procedures in order to make sound independent decision.
- Demonstrates professional growth by attending in-services, conferences and participating in professional organizations.
- Provides oversight and administrative direction for all grant management activity and clinical research compliance within the department.
- Oversees preparation of all budgets for departmental programs (i.e., school operating, discretionary, affiliation, Tisch funding, endowments, etc.) and Faculty Group Practices. Monitors these budgets regularly and reports on the financial performance of each division throughout year. Prepares variance reports outlining any deviation from the approved budget. Determines changes necessary to address resolution of variances. Prepares FGP analyses consistent with the business plans and/or agreements with the hospital for funding. Ensures that charges have been authorized by each Vice Dean, Vice President or CMO respectively.
- Provides administrative management support to the Chair and leadership faculty in the recruitment of new faculty. Oversees the administrative services provided to all faculty within the department.
- In conjunction with the Chair, oversees the strategic development of space and facilities planning for department.
- In conjunction with the Chair, oversees the development and implementation of policies and procedures for the Department. Ensures compliance in all areas of responsibility.
- Cooperates and communicates effectively and harmoniously with supervisor, Chair, faculty, peers, general staff, and other SMO/HSO personnel, patients, their families, and general public in courteous and professional manner.
- Provides administrative supervision of all aspects of the academic programs within the department.
- Listens actively and keeps lines of communications open. Encourages open communication of opinions among staff in an attempt to identify and resolve problems in the department.
- Assures compliance with regulatory mandates of JCAHO, New York State Department of Health, New York City Department of Health and Rules and Regulations and Bylaws of Medical Staff and corporate compliance officer.
- Assesses department needs against short and long term goals.
- In conjunction with the Chair, develops and implements strategic plans for the recruitment of faculty in areas targeted for growth jointly with the hospital. Develops a business plan for review and approval by the Chair and the Hospital and coordinates development of the offer letter. Coordinates with the Hospital regarding resources for recruits, including space and equipment.
- Oversees the development of business plans for all programs in the clinical department, including planning, analysis, marketing, and implementation.
- Provides administrative support to the Tisch Hospital Section Chiefs in the development of clinical research programs. Identifies and helps coordinate appropriate resources needed to address tasks to be performed or data to be gathered.
- Demonstrates independent thinking.
- Demonstrates alertness and adaptability to changing departmental, employee, and institutional conditions; responds appropriately.
- Interviews and hires staff based on objective criteria; explains to employee clearly what his/her responsibilities are and the applicable performance standards.
- Upholds the professional, institutional and personal code of ethical compliance.
- Understands the importance of diversity and treats others with dignity and respect.
- Oversees the non-medical staff responsible for maintaining the departmental or subspecialty residency program(s). Ensures that the recruitment of residents from the application review through hiring is coordinated and conforms to program, medical school, hospital and ACGME regulations.
- Organizes and conducts in-service sessions and implements new programs as required. Proposes and implements programs to generate additional revenue.
- Communicates information clearly, completely and professionally at all levels, tailors communication to the listener and maintains appropriate confidentiality. Responds in a timely manner.
- Oversees ongoing development and coordination of the Departments QA/QI process, including coordination with Hospital QA committees and compliance with Hospital QI reviews.
- Serves as Project Manager for all major construction and renovation projects within Department. Ensures Departments interests are honored in any large space reallocation, construction or purchase of capital equipment consistent with the Schools and Hospitals guidelines.
- Oversees the administrative support provided to ensure all practicing/admitting physicians providing care to patients at NYUHC are appropriately credentialed. Ensures that all necessary paperwork is initiated and completed and guidelines are followed. Functions as a liaison with individual Attendings, as needed, in order to facilitate compliance.
- Provides administrative support to the Chair, Attending Physicians and House Staff on developing and monitoring workload and revenue indicators (i.e., discharges, length of stay, denials, outpatient referrals, etc.). Analyzes data and recommendations to the Chair.
- Oversees the management of funding provided under grants and contracts assigned to the department.
- Readily accepts new responsibilities and assignments.
- Demonstrates management creativity by identifying effective solutions. Makes decisions in a timely manner.
- Brings to the employees attention areas of performance needing improvement as soon as they are recognized with a plan and a time frame for correction; identifies areas for growth as well. Implements the Schools disciplinary process in accordance with School of Medicine guidelines.
- Schedules and conducts regular meetings with key personnel of Medical School and Hospital Departments to promote the most effective services.
- Is empathetic and responsive to others.
- Oversees documentation of House Staff scheduling and timekeeping to ensure compliance with NYS regulations, RRC requirements and NYUHC budget allocations. Brings discrepancies to the attention of the Residency Director. Analyzes scheduling of House Staff and addresses issues requiring resolution with the Residency Director. In conjunction with the Residency Director and the Chair, develops and recommends strategies to address compliance issues.
- Demonstrates respectfulness, compassion and openness to the ideas, approaches and perspectives of others. Shares information and knowledge with others.
- Develops and processes changes required in order to comply with new or changing regulations. Develops and approves effective complaint procedures.
- Oversees the negotiation of capital equipment and ensures appropriate level of analysis, projections and financial documentation is provided.
- Coordinates activity of the Department Appointment and Promotions Committee, and oversees all administrative support for processing recommended faculty appointments and promotions.
- Develops strategies to ensure optimization of funding and financial support for professional activities.
- Oversees compliance with all funding agencies and the IRB by ensuring that information required is maintained and reported on a regular basis. Identifies and analyzes any discrepancies in order to ensure appropriate justifications are provided.
- Approaches the performance review process constructively and conducts it in accordance with Human Resources and departmental guidelines and procedures.
- Submits long and short term departmental goals to the Chair and School of Medicine and Hospital leadership on a regular basis.
- Oversees all coordination of administrative activities with the central House Staff Affairs Office and ensures conformance with governance of education.
- Ensures that policy changes are documented thoroughly.
- Notifies clinical faculty of hospital events (i.e., fall frolic/spring fling, mandatory training, etc.) and encourages attendance.
- Oversees the preparation of capital and all sources of funding including the operating budgets. Develops strategies for cost containment and maximization of revenues.
- Meets on a regular basis with the Offices of Clinical Trials and Grants Administration in order to address any global issues within the department.
- Continuously encourages the raising of the performance of the staff in order to achieve the best possible outcome. Serves as a mentor to the staff in the performance of their duties.
- Prepares verbal or written reports periodically to service lines on status of and or changes to department objectives and initiatives.
- Coordinates and ensures appropriate preparation for ACGME site surveys and compliance with standards.
- Oversees preparation of all externally and internally mandated reports.
- Organizes a communication mechanism for MDs and House Staff on the service such as email or fax.
- Oversees all staff development and training programs in the Department. Promotes an environment conducive to shared learning.
- font size=2>Works collaboratively and shares necessary tools and resources to accomplish goals in accordance with the Medical Centers mission statement.
- Oversees the documentation of clinical rotation of medical students in the hospital in order to ensure appropriate crediting of medical school educational requirements.
Qualifications
Minimum Qualifications:
To qualify you must have a Bachelors Degree in Business, Health Administration or related field with a minimum of 5 years of progressive leadership experience in an academic medical center; or equivalent combination of education and experience. Successful candidate must have a thorough understanding of the management of an academic clinical department including the management of a physician group practice. Prior experience with professional or facility billing preferred. Excellent communication skills are essential to interface effectively with diverse internal and external professional groups and committees.
Preferred Qualifications:
Preferred Qualifications:None.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $117,107.95 – $175,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Organization
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
How Our Employees Grow
Jason A.
Data Analyst
“NYU Langone Health offers an abundance of opportunities to grow and develop in a healthy work environment. I enjoyed using NYU Langone’s training curriculum courses in business to support my career progression and I also utilized the Tuition assistance program to obtain a Master of Public Health (MPH). I’m proud of my work and what the organization represents to New York City and the surrounding communities.”
Tiffany M.
Research Coordinator
“The collaborative and supportive environment at NYU Langone Health has cultivated a sense of camaraderie that makes coming to work each day incredibly fulfilling. I am grateful for the mentorship provided by my esteemed faculty members, which has played a vital role in my professional development. NYU Langone has also provided me with incredible opportunities to learn and grow through their tuition assistance to pursue my Master of Public Health (MPH) at New York University and in-house training curriculum.”
Tanisha D.
Program Coordinator
“I saw that there were many opportunities to grow within the organization and used the tuition remission offering at NYU Langone Health to obtain my master’s degree. NYU Langone celebrates their employees and genuinely wants to hire from within, so take advantage of the resources available to you and speak to members of the Talent Acquisition Team, who are helpful.”
Ivelisse M.
Division Administrator, Hematology and Medical Oncology
“NYU Langone Health is truly a place full of endless opportunities for growth. I’ve always been fortunate to have great managers who fostered my desire to learn, innovate, and grow. My experience at NYU Langone has shaped me into who I am today. Here, you are part of a community and a family ― it is more than just a job, it is something to be proud of.”
Terry L.
Sr. Research Coordinator―Psychiatry Mood & Anxiety Disorders
“Working here has been incredibly fulfilling. I would encourage my fellow veterans to follow in my path at NYU Langone Health. What started as an internship has led to a 22-year career. I hope to pursue my doctorate degree net, thanks to the generous benefits available to me.”.
Kai-ama H.
Associate Director, ParentCorps
“My favorite moment is when a previous supervisor recognized my potential and asked me to consider becoming a supervisor. I was hesitant but her encouragement, belief in my abilities, and desire to see me grow, propelled me into becoming a leader. It changed what I believed was possible for me. If you are looking for a challenging work environment to leverage the skills you already have while building new expertise, NYU Langone Health is the place to be!”
Latoya K.
Program Manager
“NYU Langone Health’s reputation was a motivating factor in building my career here. As a world-renowned institution at the forefront of medical advancement, NYU Langone provides staff with various training courses that allow for further career development.”
Haleigh T.
Senior Residency/Fellowship Program Coordinator
“My motivation to build a career at NYU Langone Health is to continue to work for an institution that values and celebrates its team members and promotes professional advancement. I feel that my role on the NYU Langone team makes a difference because of my contribution to its educational mission through my work with the fellows and faculty in their educational and professional pursuits.”