Program Associate
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- 1128073_RR00091802
- Research, Child+Adol Psy-Education+Train (S1128), NYU Grossman School of Medicine
- Full-Time/Regular
- NYU Grossman School of Medicine (SOM)
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- Monday-Friday; 9:00AM-5:00PM
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
Working at NYU Langone Health
NYU Langone Health isn’t just a healthcare system; we’re also a research hospital with a mission to advance science and improve healthcare. We offer a collaborative approach to research that spans disciplines, pairing outstanding scientists with exceptional clinical researchers. This approach sparks new ideas and discoveries that lead to innovative advances in preventing, diagnosing, and treating disease. With access to state-of-the-art technologies and facilities, our scientists and researchers have pioneered groundbreaking medical treatments used around the world.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Program Associate.
Reporting to the Director of Education Administration and working closely with the Vice Chair for Education, the Program Associate supports administrative activities and strategic programs for the education team as outlined below. This individual works with limited oversight.
Job Responsibilities:
Education Team Administration:
- Coordinate education events, including those for CAMS, training programs and research.
- Plan the American Association of Child and Adolescent Psychiatry (AACAP) annual Child Study Center (CSC) reception, graduation and any other education-led marketing events.
- Provide team coverage as necessary.
Child and Adolescent Mental Health Studies (CAMS) Undergraduate College Program Support:
- Develop and prepare marketing materials and social media posts for CAMS classes & CAMS sponsored events.
- Support the CAMS Advisor (Program Manager) in the design and execution of CAMS events.
- Under the supervision of the Director of Education and the Director of Finance, liaise with CSC Payroll to ensure accurate payments are made for CAMS at the end of each semester.
- Catalogue CAMS materials and ensure that all CAMS materials are sent in at the start of the semester.
- Support CAMS quality improvement initiatives.
6 Year Track Research Support:
- Maintain records on trainees and graduates. Report program statistics, as needed, to DCAP, NYU Langone School of Medicine and national organizations.
- Assist the Director of Education Administration and the Vice Chair for Education in tracking program budgets.
- Maintain the 6-year track shared drive and one drive accounts.
- Collaborate with the Research and Clinical Mission Staff to track trainee productivity.
- Provide administrative support to the Training Program Leadership, maintaining regular communication with trainees, training faculty, Program Director, the Director of Education Administration, and the Vice Chair for Education.
- Act as liaison between faculty and trainees.
- Track and monitor trainee schedules (regular rotations, didactic schedule, etc.).
- Trainee Recruitment
- Conduct telephone and written correspondence with prospective applicants.
- Coordinate annual interview days.
- In collaboration with the Fellowship Program Coordinator to organize annual orientation week.
- Update recruitment materials, as needed.
- Assist the Fellowship Program Coordinator in annual onboarding and credentialing process of new trainees and provide credential verification for graduates, as needed.
- Evaluation
- Support evaluations for Faculty, trainees and the training program with periodic surveys, as needed.
- In coordination with Education Team Leadership to ensure trainees and faculty complete all evaluations.
- Events, Meetings and Conferences
- Support the organization and execution of events for trainees (orientation, graduation, ABCT reception etc.).
- Organize and attend regularly scheduled training meetings. Assist in the implementation of any decisions.
- Support trainees in reimbursement for conferences.
- Order and coordinate room reservations and catering (as appropriate) for regularly scheduled events.
Fellowship
- Support all fellows rotating at OMH locations
- Tracks OMH telepsychiatry productivity and pass through schedules
- Assist the Fellowship Program Coordinator in onboarding OMH fellows
- Assist the Fellowship Program Coordinator in planning and executing trainee events.
- Other fellowship related activities as needed
Education Research Support:
- Attend the Education team weekly research meeting and participate in research related activities.
- Assist in the recruitment of research subjects and manage payments for participants.
- Develop and prepare materials for various research studies such as the R2R Study and other potential studies.
- Facilitate the distribution of study materials to research subjects and retrieve subject data.
Psychology and Social Work Training Programs:
- Supports the Lead of the Psychology Externship Program and the Director of Psychology Training as necessary in education specific activities.
Strategic Program Coordination:
- Support the Director of Education in managing education mission strategic initiatives including but not limited to preparing strategic documentation and coordinating meetings.
Performs other duties as assigned.
Minimum Qualifications:
To qualify you must have a Associates’ Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.
Preferred Qualifications:
Independence, organization, and flexibility Ideal candidate is self-motivated, has excellent organizational skills, is proactive in problem solving, able to manage competing priorities, work independently, and track projects to completion. Must possess strong time management skills and the ability to work well under pressure.
Professionalism Able to interact professionally and appropriately with faculty, staff, trainees, students, Grand Rounds presenters, and visitors.
Communication skills Ability to write and speak clearly, accurately, and appropriately.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,997.19-$55,702.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
How Our Employees Grow
Jason A.
Data Analyst
“NYU Langone Health offers an abundance of opportunities to grow and develop in a healthy work environment. I enjoyed using NYU Langone’s training curriculum courses in business to support my career progression and I also utilized the Tuition assistance program to obtain a Master of Public Health (MPH). I’m proud of my work and what the organization represents to New York City and the surrounding communities.”
Tiffany M.
Research Coordinator
“The collaborative and supportive environment at NYU Langone Health has cultivated a sense of camaraderie that makes coming to work each day incredibly fulfilling. I am grateful for the mentorship provided by my esteemed faculty members, which has played a vital role in my professional development. NYU Langone has also provided me with incredible opportunities to learn and grow through their tuition assistance to pursue my Master of Public Health (MPH) at New York University and in-house training curriculum.”
Tanisha D.
Program Coordinator
“I saw that there were many opportunities to grow within the organization and used the tuition remission offering at NYU Langone Health to obtain my master’s degree. NYU Langone celebrates their employees and genuinely wants to hire from within, so take advantage of the resources available to you and speak to members of the Talent Acquisition Team, who are helpful.”
Ivelisse M.
Division Administrator, Hematology and Medical Oncology
“NYU Langone Health is truly a place full of endless opportunities for growth. I’ve always been fortunate to have great managers who fostered my desire to learn, innovate, and grow. My experience at NYU Langone has shaped me into who I am today. Here, you are part of a community and a family ― it is more than just a job, it is something to be proud of.”
Terry L.
Sr. Research Coordinator―Psychiatry Mood & Anxiety Disorders
“Working here has been incredibly fulfilling. I would encourage my fellow veterans to follow in my path at NYU Langone Health. What started as an internship has led to a 22-year career. I hope to pursue my doctorate degree net, thanks to the generous benefits available to me.”.
Kai-ama H.
Associate Director, ParentCorps
“My favorite moment is when a previous supervisor recognized my potential and asked me to consider becoming a supervisor. I was hesitant but her encouragement, belief in my abilities, and desire to see me grow, propelled me into becoming a leader. It changed what I believed was possible for me. If you are looking for a challenging work environment to leverage the skills you already have while building new expertise, NYU Langone Health is the place to be!”
Latoya K.
Program Manager
“NYU Langone Health’s reputation was a motivating factor in building my career here. As a world-renowned institution at the forefront of medical advancement, NYU Langone provides staff with various training courses that allow for further career development.”
Haleigh T.
Senior Residency/Fellowship Program Coordinator
“My motivation to build a career at NYU Langone Health is to continue to work for an institution that values and celebrates its team members and promotes professional advancement. I feel that my role on the NYU Langone team makes a difference because of my contribution to its educational mission through my work with the fellows and faculty in their educational and professional pursuits.”